The Council of the City of Cortland met in regular session Monday, November 21, 2011 at 7:00 p.m. with Council PresidentStocz presiding.Members of Council present were, Dennis Linville, Deidre Petrosky, Kevin Piros, Diana Sweeney, Terry Tackett and James Woofter.Also present were Mayor Moll, Law Director Wilson, Service Director Wittman, and Fire Chief Novakovich.

 

A motion to approve council minutes from the Nov. 7, 2011 meeting was made by Councilman Piros and seconded by Councilman Tackett.ROLL CALL -Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye.MOTION PASSED

 

A motion to approve the schedule of bills to be paid totaling $ 33,029.79 was made by Councilman Woofter and seconded by Councilman Linville.ROLL CALL -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.MOTION PASSED

 

RESOLUTION R-35-11 -a resolution of jurisdictional support for the lower Mosquito Creek Watershed Balanced Growth Plan was read and moved by Councilman Woofter and seconded by Councilman Linville.

 

MAYOR -The Planning Commission did a balanced growth plan for the watershed for the Mosquito Creek and they have asked for support from all the entities that drain into Mosquito Creek which we are a very small part of.I donít think we went to any of the meetings.†† It is a very, very small corner of the City.

 

COUNCILMAN WOOFTER -Did someone from the Planning Commission go?

 

MAYOR -The Planning Commission conducted it.

 

COUNCILWOMAN SWEENEY -How long ago was this study done?

 

MAYOR -Just this year.

 

ROLL CALL ON R-35-11 -Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.RESOLUTION PASSED

 

MAYOR -Your approval of this will let the Plan be approved by the State.

 

COUNCILMAN WOOFTER -I just want to say one more thing on this.I usually always read the Planning Commission Agenda and I never saw anything .Was it held Ö

 

MAYOR -No it wouldnít have been at those meetings, it was separate meetings that were conducted independently by the Planning Commission itself.It was Trumbull County Planning and it is not the same as the Planning Commission.

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COUNCILWOMANSWEENEY -It is not the same as the Planning Commission but it has its own title, right?

 

MAYOR -It is the Planning Dept.of Trumbull County.

 

SERVICE DIRECTOR -It is not the City Planning Commission.The City did not conduct any of the meetings, this was done at a county level.So any questions you have regarding the plan would be directed to Trish at the Trumbull County Planning Commission.

 

RESOLUTION R-36-11 -a resolution adopting the Multi-Jurdictional Hazard Mitigation Plan was read and moved by Councilman Piros and seconded by Councilwoman Petrosky.

 

MAYOR -This one we have done before.The County Emergency Management Agency puts together this Hazard Mitigation Plan for the County and we are just accepting it.By accepting it we can apply for certain things.If we donít accept it then we donít have a plan and we canít apply for grants that require a plan

 

ROLL CALL ON R-36-11 Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.RESOLUTION PASSED

 

ORDINANCE 0-37-11 -a resolution authorizing the Mayor of the City of Cortland, Ohio to place his signature on the replat of lot 335 of Shephardís Hill Allot. No. 6 new lot known as lot 335A was read and moved by Councilman Piros and seconded by Councilwoman Sweeney.

 

COUNCILMAN PIROS -This just to increase the size ?

 

SERVICE DIRECTOR Ė The frontage got moved.This lot is on the southeastside of Greenbriar andNiles-Cortland Rd.The frontage got increased from 100 ft. to 161 ft.

 

COUNCILMAN WOOFTER -Do those people have a potential buyer for the property?

 

SERVICE DIRECTOR -No.

 

MAYOR Ė They hope this will help them sell it.

 

SERVICE DIRECTOR Ė This was land that was annexed a few years ago and through a zone change it is zoned highway commercial.There are two separate lots.It is just taking 60 feet from the farm house and attaching it to the lot on the corner and it is all in the city.

 

ROLL CALL ON R-37-11 -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.RESOLUTION PASSED

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ORDINANCE 0-57-11 -an ordinance authorizing an agreement for legal defense for indigents was read and moved for second reading by Councilman Woofter and seconded by Councilman Piros.ROLL CALL -Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye.ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-58-11 -an ordinance authorizing the Finance Director to transfer $100,000 from the Fire Levy Fund to the Fire Improvement Fund was read and moved by Councilman Linville and seconded by Councilwoman Petrosky.†† A motion to suspend the rules was made by Councilman Piros and seconded by Councilwoman Petrosky.††

 

MAYOR -This is what we appropriated for this fund this year.The decision to move this was really made back in the spring.We will make the same decision next year depending on how much is rolled over.

 

ROLL CALL ON SUSPENSION OF RULES ON 0-58-11 -Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye.ROLL CALL ON 0-58-11 -Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.ORDINANCEPASSED IN EMERGENCY

 

ORDINANCE0-59-11-an annual ordinance for the City of Cortland, County of Trumbull, State of Ohio for fiscal year ending on the 31st day of December 2011 was read and moved by Councilman Woofter and seconded by Councilman Piros.A motion to suspend the rules was made by Councilwoman Petrosky and seconded by

Council man Piros.

 

MAYOR -There is a letter in your packet that explains where we are moving money.We will be adjusting this probably in the next three meetings also.

 

COUNCILMAN LINVILLE -Is that date correct in Section 1?

 

MAYOR -No it should be 2011.

 

COUNCILMAN LINVILLE -Can we pass the ordinance by noting that change?

 

LAW DIRECTOR -Since it is just a typo and everybody understands the meaning of it.Vote on it as Dec. 31, 2011.

 

ROLL CALL ON SUSPENSION OF RULES ON 0-59-11 -Linville, aye;Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.ROLL CALL ON 0-59-11 -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.ORDINANCE PASSED IN EMERGENCY

 

 

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ORDINANCE 0-60-11 -an ordinance authorizing the City of Cortland to prepare and submit an application for the downtown waterline replacement Ė phase I to participate in the Ohio Public Works Commission State Capital Improvement and/or local transportation improvement program and to execute contracts as required was read and moved for first reading by Councilwoman Petrosky and seconded by Councilman Woofter.

 

COUNCILMAN WOOFTER -Don, just exactly what does all this entail?Just on Main St. or the whole old section of downtown?

 

SERVICE DIRECTOR -This is phase 1 and the plan would be to replace all the 4 and 6 inch waterlines installed during the 30ís the Works Progress Administration.We have old lines in the ground that need replaced.This section would deal with the area between Market St. and Pearl and High St. and Erie.The second phase would be between Market and Main and the third phase would include Main and Grove over to S. Mecca.This was one of the two projects submitted to the District 6 Public Works Integrating Committee.It is eligible for a loan.††† This ordinance provides the authorization by council which will be completed in the final application to be sent down to the state.The project is a ways off at this point but this is getting the grant money in line so we will receive a project agreement probably July of next year.

 

MAYOR -Not grant money, but loan money.†† No grants involved.

 

COUNCILMAN PIROS -I take it this is the same thing as the Technical Review Committee under future projects?

 

SERVICE DIRECTOR -Yes.

 

COUNCILMAN PIROS -How will this impact our rates?

 

SERVICE DIRECTOR -I think the last rate increase contemplated this as a debt service.

 

COUNCILMAN PIROS Ė So this will be a global rate increase?

 

COUNCILMAN WOOFTER -No, what he is saying is that the last rate increase included this project.

 

MAYOR -We need to go back and reexamine but it looks like we didnít spend as much on the water tower as we thought we would.We need to look at our debt service and find out for sure.

 

SERVICE DIRECTOR -In Technical Review we discussed water and sewer rates because it has been three years since we had an increase.Warren does an annual increase.

 

COUNCILMAN PIROS -I know before there was some sort of surcharge or something.

 

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SERVICE DIRECTOR Ė What you are referring to was a capital improvement surcharge that was placed on the sewer bill and it was $5.00 a month for a year or so.That money was put into a capital improvement fund for sewer improvements.I think it was in the late 90ís.

 

MAYOR -The fixed part of our water and sewer bills does contain money for debt service with the county in addition to our debt service.

 

SERVICE DIRECTOR -One of the issues is the sewer fundis down $500,000 this year.

 

COUNCILMAN PIROS -That is because of consumption, right?

 

SERVICE DIRECTOR -We have spent more than we brought in.There is a combination of reduction in sewer rates and the expenditures have increased slightly due to an increase in treatment rates.

 

COUNCILWOMAN PETROSKY -That is ok because it was planned.

 

SERVICE DIRECTOR -It was planned and I knew we were going into deficit spendingbut I didnít realize it was going to get chopped that quickly.Next year we have some debt services being retired so there is going to free up $130,000.

 

ROLL CALL ON 0-60-11-Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.ORDINANCE PASSED FIRST READING

 

ORDINANCE 0-61-11 -an ordinance authorizing the Law Director of the City of Cortland to proceed with the annexation of the water wellfield property owned by the City of Cortland and located in the Township of Bazetta was read and move for first reading by Councilman Woofter and seconded by Councilman Piros.ROLL CALL ON 0-61-11 -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.ORDINANE PASSED FIRST READING

 

MAYORíS REPORT

MAYOR -I did have some people in here before the meeting to talk about snow problems, snow removal on High St. sidewalks.They are Cortview residents and one is blind and likes to walk.I will be sending a letter again to businesses along High St.If we canít get anything resolved I will have to go to Patrick and figure out what our procedure is going to be to fine people.We do have our snow removal equipment but everything has happened to it in the last couple of years and it really hasnít been very effective .We are going to figure out how to keep these sidewalks somewhat clear, at least to keep people from piling snow on the sidewalks.

 

COUNCILMAN WOOFTER -I think we have sufficient equipment to do it provided the businesses donít kill us by not doing it themselves.It is not everyone like Flo Hutton who keeps their walks clear.

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PRESIDENT STOCZ -How are we going to answer people whose sidewalks constantly get snow from the city snowplows?

 

COUNCILMAN WOOFTER -That has been discussed in council many times.

 

MAYOR -I donít know and that isnít the problem I am talking about now.

 

COUNCILMAN WOOFTER -It contributes to the problem.When we get a snow overnightof 12-14 inches and the snowplow comes and Flo if you didnít have the equipment you have to keep sidewalks clear you couldnít go out with a snowblower and do it.

 

MAYOR -I am not talking about that particular problem, I am talking about going after the people who plow their parking lots and plow 7 to 8 feet of snow on top of the sidewalk.That is what I am talking about.We have the equipment to get it off the sidewalks but you canít go and take that small tractor and go to a pile of snow that is 12 feet high.

 

COUNCILMAN WOOFTER -I think City Council needs to enact an ordinance with fines involvedÖ

 

MAYOR -It is there.I can fine up to $100 per day for snow piling on the sidewalks .

 

COUNCILMAN WOOFTER -Ok then what we need is the police.

 

MAYOR -It is not as simple as writing a ticket.There is more involved.

 

COUNCILMAN WOOFTER Ė We need the support of businesses but I know what we are talking about.I have talked to these businesses several times and I thought I had made some progress.I thoughtthey knew the snow needed to be plowed to the side of their parking lot and not to the front.They did better last year.

 

COUNCILMAN PIROS -Would it be better for each business to present a plan for snow removal indicating where the snow would go?I am just throwing that out there.

 

MAYOR -I donít know.I havenít decided what I am going to say in the letter this year.

 

COUNCILMAN WOOFTER -Well obviously if they donít have anywhere to put the snow besides the sidewalks, they need to have it picked up and hauled away.

 

MAYOR -Cortview does haul theirs away and that is what this lady said that Cortview keeps their sidewalks clear in front of their facility.The problem is you go to the next property south and it is a rental house and who is going to clean that up.

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COUNCILMAN WOOFTER -The landlord and that is who is supposed to do it and Ö

 

MAYOR -They are really not who I am talking about, I am talking more about commercial businesses.Any rate we are going to look at it and try to address it.

 

FLO HUTTON -Curt, what do you do after you clean the snow off the sidewalks and then there is ice?If you donít have the snow you have the ice and the sidewalks are raising.

 

MAYOR -Yesthey go up and down.I want to talk a little bit about the internet.We have made final payment for cboss .The content is pretty much there. Donna Kaunike is still working on adding a few of the older ordinances and things but pretty much what ever was on the old website is on this one.I have trained Jeff Wagner and John Westin from the fire and police depts.to do some of their own pages so we are going to try that approach.Rhonda is doing a lot of the stuff with the scheduling and the calendar.I think if you go on you will be surprised with the kind of things you see.When anyone calls in to put something on the city sign she tries to get a flyer from them and then puts it on the internet.It is a big plus for our activities in town.I am generally pleased with what is going on there.We have about half the funds allocated left for Donna to do work on the site.If we have some other ideas we could probably get her to do more stuff.We did eliminate one module, it was the business directory module we did not buy so that saved us $500.00.

 

COUNCILMAN PIROS -I hate to go back to the snow, but our parking ban that we currently have I understand that it is not enforceable.

 

MAYOR -It is difficult to implement and it is difficult to inform people.I looked at others last year and there was one that we didnít get to legislate but it was like if there is this much snow you have to keep your cars off the road until the snow has been plowed.There is an electronic sign down at Bazetta that says the snow ban is in effect.

 

COUNCILMAN PIROS -I was just thinking with our new website and the capabilities it might behoove us to look at Niles, Brecksville, Hubbard and see how it is written in their ordinance and this is how it is going to be communicated which is the loophole we have.

 

MAYOR -I call the TV stations and they put it on.

 

OFFICER ANDREWS -We had one issue last year the guys came out and we got but about 2 moved and that was on W. Main.It wasnít just two lanes and guys could get around that.We couldnít find the owners and went door to door on W. Main in the apartments.

 

MAYOR -There is some other language out there and we will look into it.

 

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OFFICER ANDREWS -In talking with the judge, the emergency clause that is in there might be causing a problem.Bazetta has from this date to this date when it is in effect.I know that was the problem Judge Campbell had, so ifwe can rearrange that wording.

 

MAYOR -We are not really after fining anybody or towing cars if we can help it.

 

COUNCILMAN WOOFTER -Some of those cars downtown have no other place to park so what are they to do?

 

SERVICE DIRECTOR -I donít think the parking ban ever applied to downtown.It is all other streets but W. Main St.I think what Tom is referring to is when we go during the evening hours to remove the snow from the sidewalks and cleanup when it becomes so piled up that we have to haul it away.That was an issue trying to get the cars out of there so we could use the backhoe and take the snow down to the railroad tracks.

 

COUNCILMAN PIROS -I know down at the bottom of Greenbriar with those duplexes in the winter when there is overflow and piles accumulate and the school buses are trying to go up and down and it becomes congested at the bottom of Greenbriar.

SERVICE DIRECTOR -The snow emergency ordinance isnít effective enough however, there was a parking ban that I can institute temporary no parking based on snow removal based on construction projects and we can do that on a city wide basis and communicate it that way.So short of going back to having a no parking ban from Nov. to April, which was done in the past and I think the first two years we were here, and we got away from that.

 

MAYOR -There are communities around here that pull the trigger every time they get a forecast of one inch of snow.

 

SERVICE DIRECTOR -††It really is a safety issue in getting the roads cleared because you cannot slow the plow down to go around a vehicle and then you are plowing snow up around the vehicle.I just tell them to plow front and back and I think after you have to dig your car out of the snow once, I think you wonít park it on the street again.

 

NO FINANCE DIRECTORíS REPORT

 

POLICE CHIEFíS REPORT

OFFICER ANDREWS -You have your executive report from last month other than that I have nothing and I will entertain any questions.

 

FIRE CHIEFíS REPORT

FIRE CHIEF -I would like to ditto his report.If you have any questions I will answer them and you have my submitted monthly report.

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SERVICE DIRECTORíS REPORT

SERVICE DIRECTOR -You received the monthly report in your packets.The only thing I would like to advise council about the success of our surplus equipment sale.We ended up getting a little over $6,000 for each of those trucks.The police dept. was able to dispose of their 3 surplus vehicles.

 

COUNCILMAN PIROS -That is good because it is more than we were anticipating, I think.

 

MAYOR -There was some logic in selling them before they were worthless.

 

COUNCILMAN WOOFTER -Where did that money return to?All to the general fund or did some go to water and sewer, police?

 

SERVICE DIRECTOR -I think it was such a small amount, we just put it in the general fund.I believe the sale of the police vehicle would have gone into the police fund.

 

COUNCILMAN PIROS -How is the price of salt?Did it go up or stay the same this year?

 

SERVICE DIRECTOR -There was a slight increase, it is about $57.00 a ton. There was a report that ODOT was gettinglike $49.00 a ton and I have to look into that.

 

COUNCILMAN PIROS -School pedestrian, have we done everything we can to potential save those trees on Wakefield?

 

SERVICE DIRECTOR -That wasnít the goal.The goal was to get those out of there because they were damaging the roadway and it was causing obstructions with the buses.

 

MAYOR Ė They were planted in the wrong place.

 

SERVICE DIRECTOR -Some of the bigger ones on the north side that donít cast a shadow on the roadway we tried to leave alone. On the south side of Wakefield they were causing issues with the road.We are going to look at possible making that a 4 way stop at Wakefield and Lakeview.

 

MAYOR -I had a request from a citizen to plant a tree every time we cut one down.††† I am not sure where to plant them, we donít want them in the right-of-way.

Another thing I didnít mention, there is a shared purchasing conference Monday, Nov. 29th at 10:00 a.m.†† I just got this today.†† It is for townships, cities and villages throughout Trumbull County to discuss joint purchasing options for supplies and materials.If anyone is interested, I have the information.

 

SERVICE DIRECTOR -Who ishosting that?

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MAYOR -Trumbull County Education Service Center, corner of 46 and 422 in the Village Plaza.

 

NO COMMITTEE REPORTS

 

PRESIDENT STOCZ -Is there anyone in the audience with questions of council.

 

FLO HUTTON -It is beginning to look like Christmas in Cortland.We are having trouble with one pole and lights

but we hope to have them fixed.

 

COUNCILMAN PIROS -Are they having a Community Tree Lighting this year because of the construction at Lake Vista?

 

COUNCILMAN WOOFTER -They are still going to do a tree lighting somewhere else on the property.The date is in the new Cortland News coming out this Friday.

 

A motion to adjourn the meeting was made by Councilman Piros and seconded by Councilman Woofter.ROLL CALL -Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye.MOTION PASSED

 

Meeting adjourned at 7:40 p.m.

 

 

 

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††††††††††††††† CLERK OF COUNCIL†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PRESIDENT OF COUNCIL