The Council of the City of Cortland met in regular session on Tuesday, Sept. 6, 2011 at 7:00 p.m. with Council President Stocz presiding.  Members of  Council present were, Dennis Linville, Deidre Petrosky, Kevin Piros, Diana Sweeney, Terry Tackett and James Woofter.  Also present at the meeting were, Mayor Moll, Law Director Wilson, Service Director Wittman, and Finance Director Moyer.


A motion to approve council minutes from the Aug. 15, 2011 meeting was made by Councilman Piros and seconded by Councilman Linville.  ROLL CALL -  Woofter, aye; Linville, aye; Petrosky, abstain; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye.  MOTION PASSED

 

A motion to approve the schedule of bills to be paid totaling $610,761.22 was made by Councilwoman Petrosky and seconded by Councilman Woofter. 

 

FINANCE DIRECTOR -  One comment on the total on the schedule of bills.  There was one bill that was removed from the list that you have before you this evening and it was for $120.00 for the Howland Fire EMS because the person that was going to attend that class can not attend so that bill was pulled.

 

ROLL CALL ON SCHEDULE OF BILLS TO BE PAID -  Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  MOTION PASSED

 

RESOLUTION R-30-11 -  a resolution authorizing the Mayor of the City of Cortland, Ohio to place his signature on the replat of lot 3 Shepherd’s  Hill allot No. 1 lots 1A and 2A replat Shepherd’s Hill allot No. 1 new lot known as lot 3A was read and moved by Councilman Woofter and seconded by Councilman Piros. 

 

SERVICE DIRECTOR -  I don’t how it got to that point but it is something the surveyors gave the headings.  I think at one point it was a lot 3 and they made 2 additional lots off of that so it is a replat of a replat.  In summary the new library is being built on property now contained on three lots and in order to build a single building they need to combine the lots and that is what this resolution will accomplish.

 

ROLL CALL ON R-30-11 – Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  RESOLUTION PASSED

 

RESOLUTION R-31-11 -  a resolution authorizing the sale by internet auction pursuant to Ohio Revised Code Section 721.15(D) during the calendar year 2010 of Municipally owned personal property which is not needed for public use or is obsolete or is deemed unfit for the use for which is was required.

 

COUNCILMAN LINVILLE -  Shouldn’t that be 2011.

 

MAYOR -    Yes and in the ordinance as well there are several places.

 

LAW DIRECTOR -  In the resolution.  Lets complete the vote and then we will talk about the  amendments.

 

COUNCILMAN LINVILLE -  Should I amend the motion to change the date?

 

LAW DIRECTOR -  Yes.

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A motion to approve Resolution R-31-11 with the amended changes was made by
Councilman Linville and seconded by Councilwoman Petrosky.

 

LAW DIRECTOR –  This is a broad based approval of council authorizing the city to sell their property when it becomes obsolete on the internet.  It has to be done annually.  I  may have drawn this up in 2010 and it was never acted upon.  Typically you do it in January of every year so it is in effect for the rest of the year.  Then when you have a specific piece of property that you want to advertise and sell on the internet, whatever dept. wants to do that, they would bring a resolution to council and would identify the property to be sold by internet  auction.  The amendment in addition to correcting the year because obviously 2010 is gone, so it is for the remainder of 2011.  The amendment is in section 2. The copy that you originally received made reference to a specific internet auction service provider GovDeals.com.  That has been deleted because I wanted to give the city the discretion to use another internet provider if they so choose.  They can use GovDeals.com or any other internet service provider.  When you pass this resolution reference to that specific provider is taken out.

 

MAYOR -  If we go through with this, we do have to bring those individual sales in resolution form?

 

LAW DIRECTOR -  Yes, to advertise for that sale because that is when you will identify who is going to handle the sale.

 

CLERK OF COUNCIL -  Since we made the changes to the resolution tonight, I can just change the original?

 

LAW DIRECTOR -  Yes.

 

ROLL CALL ON R-31-11 -  Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  RESOLUTION PASSED

 

MAYOR’S REPORT

MAYOR -  Tomorrow we are breaking ground at 1:00 for the library. 

On the 13th they are going to break ground for the addition to Lake Vista at 1:00 also.

I have had a lot of questions about the gas prices.  We did strike a deal for $5.99 per 1000 cubic feet back in July.  It is effective from Nov. 2011 till Oct. 2012.  People will be getting communications in the mail so tell them if they have signed up they will be getting a thank you letter which will say thanks for being with Vectren and if they are not signed up they will get a card to sign up and return the card.

 

COUNCILMAN LINVILLE -  So Vectren is the $5.99.

 

MAYOR -  Yes.  Same supplier.  If you are signed up it will continue at that rate.  The variable rate now is probably less than $5.99.  I have had a lot of questions about this and the primary thing is we have to strike a price in July because they do a bulk buy and they have to buy early if they are going to get a good price.  So in July or August we have to make a decision to establish a price.  If the price on natural gas drops after that point you will be able to get better deals from someone else.  What this deal does for us, it is an opt in so you don’t have to be in it and there is no cancellation if you want to get out of it.  It

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protects the residents against that spike that we saw in the past when gas prices went up.  With all the talk about new drilling we might not have this problem in the future but who knows.  This $5,99 will protect residents against any higher gas prices during the winter.  I encourage anyone who calls in and says I got a lower price, I say sign up and be careful of cancellation charges.  Some of them have as high as $125 to $200 cancellation fees.  The one with the city is nothing.

The other thing we got and I don’t know if I mentioned it before and we do have the details now, and we are going to be doing a press release with Neighborhood Development Services probably this week.  We did the grant for $250,000.  We sent the acceptance of the grant back and we will begin communications about Community Housing Improvement Program very soon.  I have a phone number if someone is interested.  The financial qualifications are fairly liberal.  It involves loans for home improvements that are forgiven under certain circumstances, not under others.  If you sell the house you don’t get to keep the loan but if you keep the home and your income is under certain levels you do.  It is a good deal.  Zero percent interest due on sale terms.  We will be talking it up fairly soon.  We will do that this year and probably next year we will be able to get more money depending on the results from this year.  That is all I have unless there are any questions.

 

FINANCE DIRECTOR’S REPORT

FINANCE DIRECTOR -  I have nothing to report this evening unless there are any questions.

 

MAYOR -  Except we got a clean audit.

 

FINANCE DIRECTOTR – Yes it was a clean audit.  There were no citations or findings.  This was for years 09 and 10.

 

POLICE CHIEF’S REPORT

OFFICER ANDERSON -  Nothing to report from the police dept.

 

FIRE CHIEF’S REPORT

CAPTAIN REA -  Nothing to report from the fire dept.

 

SERVICE DIRECTOR’S REPORT

SERVICE DIRECTOR -  Just want to report that you can see from the schedule of bills that we took delivery of the new Gap Vac Machine.  We completed training on it for a couple of days last week.  It is white and the service dept. emblem on it.  Also we had a one time payment to the contractor for the resurfacing program.  That was the bulk of the money disbursed this evening.  That project started when I was away on vacation and finished up shortly after I got back and it ran real smooth this year.

 

MAYOR -  Any idea what they are doing on Stahl?  They just started digging up the section that they dug up before.

 

SERVICE DIRECTOR – That is because we got an ok to start tapping the water lines.  At each house they will be tapping them on to the new 12 inch line so we can abandon the 4 inch line. 

 

PRESIDENT STOCZ -  Don, are we on schedule with that project?

 

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SERVICE DIRECTOR -  Yes. 

 

COUNCILMAN WOOFTER -  I just want to add that I got an opportunity to have a first hand look and tour the new Vac truck and it is quite impressive.  It does things that the old one didn’t do.  Mr. Guesman showed me the truck and he is pretty well versed on all aspects of it and it is a nice vehicle. 

 

SERVICE DIRECTOR -  I don’t think the city had one before 2002 and they purchased that one because it was available from Boardman Township and it has proven to be useful in the day to day operations of the city.  Buying a new one is justified and we will have it for years to come.

 

COUNCILMAN WOOFTER -  I have seen it in use in two different locations and I am sure you have used it way more than that.  It is a lot quieter than the other one.

 

SERVICE DIRECTOR -  That is all I have unless there are any questions of council. 

 

MAYOR -  Is there anyway we can get a little more asphalt on that bump on Main St.?

 

CLERK OF COUNCIL -  I vote for that.

 

COUNCILMAN WOOFTER -  I vote for fixing the hole on route 5 the one we dug up in front of Burger King.

 

SERVICE DIRECTOR -  It is done.

 

COUNCILMAN WOOFTER -  When did they do that?

 

SERVICE DIRECTOR -  Last week.

 

MAYOR -  There is a very vicious hole from the water break on 46 Mecca St. across from Pearl.  It is about this deep with ragged edges.  They may have thrown something in today but it was Sat. or Sun. when I went by and it was really bad.

 

COUNCILMAN PIROS -  I have a couple of questions.  We are done with the crack sealing I take it right?

 

SERVICE DIRECTOR -  Yes.

 

COUNCILMAN PIROS -  When we authorized that back in May, is it based on how much material we are going to use or how much square footage we have?  How do we know when done is done when we are doing the crack sealing?

 

SERVICE DIRECTOR -  It is typically what we can apply in a 2 to 3 week period.  We get 7,500 or 10,000 lbs. and the ordinance authorizes to buy the material and then we get the equipment along with

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that.  This year they weren’t able to supply us with the machine and we actually borrowed the one from the County Engineer’s Dept. and bought material directly from them.  Typically we try and get roads that have a 2 to 3 year old age since they were last resurfaced to extend their life.  You don’t want to put that material on a road that is going to get resurfaced in the next couple of years. 

 

COUNCILMAN PIROS -  Kind of a follow up to the question we had about the holes.  Does that mean we are in the process of doing hot patch since we did the one out in front of Wollams?

 

SERVICE DIRECTOR -  Cortland Paving had some extra material and we were able to get that one taken care of.

 

MAYOR -  We have not done the general work.

 

COUNCILMAN PIROS -  Have  you been able to identify what areas we are going to focus on because I know the roads are all falling a part.

 

SERVICE DIRECTOR – Typically we are just doing the water breaks.

 

MAYOR -  Where they patch it.

 

COUNCILMAN PIROS -  So all the  other major holes just wait for the next paving?

 

MAYOR -  In Technical Review we discussed Portal.  Next to the school it is really bad.

 

COUNCILMAN PIROS – Don and I have talked and it is a subsurface issue with that.  One other thing, a couple of weeks ago or maybe a month, I did see in Howland’s minutes they did publish addresses of residences that were in violation of the maintenance ordinances. Is that something we could do?  I keep bringing it up and up but there is especially a couple of doors up on Fowler on the left hand side and it has to be 3 foot high.  There are a couple of other ones.  What can we do to bring attention to those folks.

 

SERVICE DIRECTOR -  That house on Fowler, I drove pass it today to do a followup and it had  been cut.

 

COUNCILMAN PIROS – The landscaping business?

 

SERVICE DIRECTOR -  Yes.

 

COUNCILMAN PIROS – Ok but I went by and it looked pretty high by the road still.

 

SERVICE DIRECTOR-  Today it was cut.  I sent a letter to him about the high grass Thursday or Friday.

 

 

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COUNCILMAN PIROS -  I stopped over and talked to their neighbors and they don’t want to cause any problems but they did say that it was an eyesore.  I just wanted to see what we could do to expedite that process.  We need to get these people in compliance and if we need to publish.

 

MAYOR -  The problem Kevin, is that most of the people are Wells Fargo, Fannie Mae and you can publish anywhere you want to and it is not going to help.

 

COUNCILMAN PIROS -  I just find it hard to go after someone whose grass is a little bit high when you have other properties that are twenty times worse.  It is inconsistent to single out people because they live there but some other properties are in worse shape.  I know it is a no win situation.

 

MAYOR -  The ones that get really bad are the ones are ones that are unoccupied.

 

COUNCILMAN PIROS -  I have been doing a lot of bike riding and noting these things.

 

PRESIDENT STOCZ -  Don, where are we on the striping program?

 

SERVICE DIRECTOR – I was assured before I left for vacation that it would be done before I got back.  It hasn’t been done so I will make a note to call the contractor and follow up.  I know they have it scheduled for Sunday evening when traffic is down but I think the last few Sundays have been raining.  I will see what his intent and his backup plan. 

 

COMMITTEE REPORTS

MAYOR -  We are still working on the website.  We have a plan now and certain criteria and when we reach a certain point we are going to release it.  It is going to be a couple of weeks off.  Cboss is making some progress and I have Donna Kaunike  on line doing some work and she is helping out and hopefully we can get up and running in the next couple of weeks.

 

PRESIDENT STOCZ -  Is there anyone in the audience who would like to address council?

 

A motion to hold an executive session to discuss labor negotiations with Council, Mayor, Law Director, Finance Director and Service Director in attendance was made by Councilman Piros and seconded by Councilwoman Sweeney.  ROLL CALL –Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  MOTION PASSED

 

 

Council went into executive session at 7:25.

 

 

Meeting resumed at 7:40 P.M.

 

 

A motion to adjourn the meeting was made by Councilman Tackett.

 

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Meeting adjourned at 7:40 P.M.

 

 

 

_________________________________________    _________________________________________

            CLERK OF COUNCIL                                             PRESIDENT OF COUNCIL