The Council of the City of Cortland met in regular session Monday, August 1, 2011 at 7:00 p.m. with Council President Stocz presiding.  Members of Council present were, Dennis Linville, Deidre Petrosky, Kevin Piros, Diana Sweeney, Terry Tackett and James Woofter.  Also present were Mayor Moll, Service Director Wittman, Finance Director Moyer and Fire Chief Novakovich. 

 

A motion to approve council minutes from the July 18, 2011 meeting was made by Councilman Tackett and seconded by Councilwoman Petrosky.  ROLL CALL -  Woofter, aye; Linville, aye; Petrosky, aye; Piros, abstain; Stocz, aye; Sweeney, aye; Tackett, aye.  MOTION PASSED

 

A motion to approve the schedule of bills to be paid totaling $ 219,612.52 was made by Councilman Piros and seconded by Councilwoman Petrosky.  ROLL CALL -  Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  MOTION PASSED

 

ORDINANCE 0-38-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition One – was read and moved by Councilman Woofter and seconded by Councilman Tackett.  A motion to suspend the rules was made by Councilman Tackett and seconded by Councilwoman Petrosky.  ROLL CALL ON SUSPENSION OF RULES -  Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye;  Woofter, aye; Linville, aye.  ROLL CALL ON 0-38-11 -  Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED IN EMERGENCY

 

ORDINANCE 0-39-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Two – was read and moved for third reading by Councilman Tackett and seconded by Councilman Linville.  ROLL CALL -  Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-40-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of  Elections – Proposition Three – was read and moved for third reading by Councilman Woofter and seconded by Councilman Piros.  ROLL CALL – Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-41-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Four – was read and moved for third reading by Councilman Woofter and seconded by Councilman Tackett.  ROLL CALL -  Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-42-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Five – was read and moved for third reading by Councilman Piros and seconded by Councilman Woofter.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-43-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Six – was read and moved for third reading by Councilman Piros and seconded by Councilwoman Petrosky.  ROLL CALL -   Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye .  ORDINANCE PASSED THIRD READING

 

                                                                                                            August 1, 2011

 

ORDINANCE 0-44-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Seven- was read and moved for third reading by Councilman Piros and seconded by Councilwoman Petrosky.  ROLL CALL -  Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-45-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Eight – was read and moved for  third reading by Councilman  Woofter and seconded by Councilman Piros. ROLL CALL -  Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-46-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Nine – was read and moved for third reading by Councilman Tackett and seconded by Councilman Piros.  ROLL CALL -  Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-47-11 -  and ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Ten – was read and moved for third reading by Councilman Woofter and seconded by Councilman Linville.  ROLL CALL -  Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANCE 0-48-11 -  an ordinance authorizing the Mayor to enter into an LPA Local-Let Project agreement with the State of Ohio, Department of Transportation to establish the responsibilities for the administration of the High/West Main Street Resurfacing Project was read and moved for third reading by Councilman Woofter and seconded by Councilman Piros.  ROLL CALL -  Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye.  ORDINANCE PASSED THIRD READING

 

ORDINANE 0-49-11 -  an ordinance authorizing the Mayor to enter into an LPA- Local-Let Project agreement with the State of Ohio, Department of Transportation to establish the responsibilities for the administration of the Lakeview Schools Pedestrian Enhancement Project was read and moved for third reading by Councilman Woofter and seconded by Councilwoman Petrosky.,  ROLL CALL -  Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED THIRD READING

 

MAYOR’S REPORT

MAYOR -  I did get several e-mails from various places about the problems we have been having on Wae with electrical service.  I sent that to the Ohio Edison people and they came back with a report.  The report doesn’t give us any indication that there is some specific problem.  There are various kinds of outages the difference is we have had more this year in a two month period and we had 3 last year and none the year before.  Really all of a sudden we are starting to have a lot of them.

 

COUNCILWOMAN PETROSKY -  Where are on Wae Tr. is it occurring?

 

MAYOR -  Pretty much the east end and over to Sawmill and Whitetail Run.

                                                                                                            August 1, 2011

 

 

COUNCILMAN PIROS -  It is pretty much all of Wae Tr.

 

MAYOR -  What they have been losing primarily is just one phase out of the three phase service.  They are going to do some load balancing and some upgrade to the circuit and will be doing that this year instead of next year.  So we are going to get some action and hopefully some improvement.  It doesn’t appear that there is a single root cause, but just a bunch of random events but they have started to effect that line a lot more lately.

Remind everyone that Summer Sizzle is Saturday from 11 to 4 and we are going to close Main St. this year from 10 to 5.  It will help with shuttling people back and forth to the parking lot and keep people from parking along Main St.  

 

COUNCILMAN WOOFTER -  All of downtown Main St.?

 

MAYOR -  No, the same section that was closed for the Soap Box Derby.  Which reminds me the Soap Box Derby is coming back for a rally on the 24th and 25th of Sept.  The road will be closed again for two days. 

As you recall we had Bazetta Parks Board come here and ask for some contribution towards their Community Picnic on August 22nd.  I haven’t heard from anyone saying no or yes and I think we should go ahead with the $400.00 donation. 

I sent a note out to the communications committee, we have a mock up of the web site that is done and it is pretty much in its final form.  We can change words, titles, things like that but the structure is pretty much what is there now.  We will have a training session next week, either Wed. Thurs. or Friday and we will try and get as many people as we can.  It will be an over the phone internet shared screen training that the fellow from cboss is going to put on.  I  decided that we split it into two pieces.  We are allowed 2 hours of training.  I want to do one hour next week and see how we do with that and come back in two or three weeks with another session.  We should start our conversion within the next few weeks.

We are looking at a new phone system for this building.  Our phone system is very old and it has been fairly reliable, even though we have had trouble in the police dept. the last week or two.  The issue is we can’t fix it, the parts are not available anymore.  It is to the point where we needed to look at something else.  I had Century Link come in and do a study on the entire system we have.  They found about 50% savings in our phone usage which includes internet.  Our bill now is about $1,100 a month they will  reduce the bill to about $520 to $580.  They came in with a Mitel switch and they would quote us on Avaya but they said it was more expensive and they haven’t had as good success with it.  I think the cost of that, one advantage is they have a wireless phone that could be installed in the police area where they have to run around and it could be installed over  here as well.  Fran, do you remember how much that was?

 

FINANCE DIRECTOR -  Not off the top of my head.  I know I read it but it has been a while.

 

MAYOR -  It is a Mitel 3000 system, they have an eight, sixteen button and a wireless phone.  Implementation cost and training would be $6, 300.00.  First year maintenance is $28.00 per month, second year is $56.00 a month so the total maintenance over 3 years would be $ 1,600.

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COUNCILMAN WOOFTER -  Would we own that system?

 

MAYOR -  We would own the system.  Another concern I have is when the power goes out here our system goes out.  We have no phones in the police or administration.  There is a power backup in the basement for the present system but it doesn’t work at all and this would replace that and give us power backup which we really should have.

 

COUNCILMAN LINVILLE -  Did you talk to anyone about a competing bid?

 

MAYOR -  I could if you want us to.  The attractive part of this is it is local service, they do have an office here in town.  We don’t have to at this level but we could get a competing bid if you want to.

 

COUNCILMAN LINVILLE -  We don’t have to bid that out?

 

FINANCE DIRECTOR -  No, it is under $10,000

 

COUNCILMAN LINVILLE -  I don’t think it would hurt to get someone else.  You might call PTNE.

 

MAYOR -  Ok.

 

COUNCILWOMAN SWEENEY -  What does it stand for?

 

COUNCILMAN LINVILLE -   I have no idea.

 

COUNCILWOMAN SWEENEY – Where is there home base?

 

COUNCILMAN LINVILLE -  Niles, I think.

 

COUNCILMAN WOOFTER – Is that who Middlefield has?

 

COUNCILMAN LINVILLE -  Currently.  I don’t know if they will be any different or any cheaper but just to make sure we are not leaving any money on the table.

 

MAYOR -  I am concerned about service because the one we have now is in the condition it is because we really don’t have good service for it.

 

COUNCILMAN LINVILLE -  Is that through the phone company?

 

MAYOR -  No.

 

COUNCILMAN LINVILLE -  It is through who?

 

FINANCE DIRECTOR -  They system is Avaya.

 

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MAYOR -  But we don’t have a contract with them.

 

COUNCILMAN LINVILLE -  I am not saying we need to, it is just something to give thought to. 

 

MAYOR -  That is why I brought it up tonight to get your input.

 

COUNCILMAN PIROS – Curt, I do have a question and   I am not sure to direct it to you or not. When we were going through the Parks Board and the rules for the Willow Park and we talked about getting signs.  I was thinking that tennis season is going to start and we are going to have people coming in from outside the area and I think there is one sign on the Pickle Ball or Skate Park and none on the basketball or tennis courts with our new rules.

 

COUNCILMAN LINVILLE -  We don’t seem to have had as many problems this year as we have had in the past.

 

MAYOR -  We need to put the signs up.

 

COUNCILMAN WOOFTER -  We are not having the problems like we did with that group of kids.

 

MAYOR -  There will be new groups.

 

FINANCE DIRECTOR’S REPORT

FINANCE DIRECTOR -  I have nothing to report this evening unless you have any questions.

 

POLICE CHIEF’S REPORT

OFFICER ANDREWS -  Nothing from the police department unless there are any questions.

 

FIRE CHIEF’S REPORT

FIRE CHIEF -  We did get the Life Pac 15’s and we will be putting them in service most likely tomorrow.  The old ones have been bid out and we will be turning them over to Clemente.  We will be reimbursed $18,000 for them.

 

SERVICE DIRECTOR’S REPORT

SERVICE DIRECTOR -  Just an update on the storage tank. We are operating at maximum level at this point.  The Fire Chief was kind enough to send over his thermo imager today with a couple of his guys and we verified that it was about 7/8’s full and that was on the lower end of the pressure. Things are generally operating as expected.  The wells are coming on mid morning and running a little bit longer than what they had previously.  I am tracking and we are down well production about 15% because of the new increased pressure the pumps have to work that much harder.  That is something to keep in mind as we move forward with well pump replacement.  That capacity we will be able to get back. 

 

MAYOR -   Looking at your data the wells with the two highest productions have had the biggest drop in production. 

 

                                                                                                            August 1, 2011

 

SERVICE DIRECTOR -  I really haven’t got into those numbers too much because we only have one sample of that.  I am waiting for some increased sampling to get a consistent value.

 

MAYOR -  Do you think there is any impact because of the lack of cross from these wells back here?

 

SERVICE DIRECTOR -  Possibly.  What the Mayor is referring to is the north wellfield interconnect is going to give a direct connect to the wellfield out here to the storage tank.  Additional capacity will be realized when the new wellfield is put on line.  They finished the building and the trusses are coming in so that is moving forward. 

One of the side effects of having increased pressure in the system is water is changing directions.  It is flowing at a higher rate so when we have had water breaks we are getting a larger amount of discoloration in the water.  We have been getting a lot of calls about this the past couple of weeks.  I am currently getting together a notification sheet.  We will send one to the police dept so they can answer calls after hours and what to tell the residents.

 

COUNCILMAN WOOFTER -  Is there a particular area of town, because I haven’t seen any change in my water.  What  areas are experiencing this?

 

SERVICE DIRECTOR -  Generally you are going to see this on the south side of town and people who are along feed points where the water is changing direction. It is stirring sediment and changing the dynamics of the system because of the increase in flow.

 

MAYOR -  Also because of the water tower being off line down south.

 

SERVICE DIRECTOR -  An analogy would be you got a dirt road and it is used to 30 mph traffic and you are going to kick up so much dust and if you are going 50 mph you are going to kick up that much more dust.  That is what is happening in the water line, just kicking up that much more sediment.

 

COUNCILMAN PIROS -  It will calm down.

 

MAYOR -  The water has been chlorinated and has been inside the pipe for years with chlorine so there is nothing contaminated about it.  It just doesn’t look good.  You need to be careful when washing clothes. 

 

SERVICE DIRECTOR -  It is typical sediment that is in the waterlines.  It is probably 95% iron and you can drink it. 

 

COUNCILMAN PIROS -  It will subside as everything settles down, right?

 

SERVICE DIRECTOR -  It should.  It is just going to take longer to subside.  We are going to try and get the word out and have a communication effort so people will know what is going on.

 

 

                                                                                                            August 1, 2011

 

COUNCILMAN LINVILLE -  Don, have you been able to determine yet if we are using more water in the city than we were before because of the increased pressure?  Has the usage remained pretty steady?  No idea yet?

 

SERVICE DIRECTOR -  Hard to say because I don’t know that number until the billing values are reported to me and that usually is a five month lag time on that.  I shouldn’t say that, I get the billing numbers available like the day after they are produced but the way we read meters and the bills are calculated and the bills are run it is 5 months the longest period from the day you use the first drop.

 

COUNCILMAN WOOFTER–  To get the full reading but you still have a comparison from August this year to August last year.  You can compare those numbers.

 

SERVICE DIRECTOR -  It is read quarterly, so it is only an estimate.  It is only a guideline.  I am providing those numbers to the EPA to show we are pumping and what we are consuming to be within that 10-15% because of the water loss.  You are just dividing up the water usage by 3 months.  It is more of an estimate and guide than actual .  We won’t know until we see a full billing cycle under the new pressure.

 

COUNCILMAN LINVILLE-  We don’t measure the water from the wells into the tank it is only …

 

SERVICE DIRECTOR -  We do but we used more water but we were filling the tank.  We had some water breaks so it is hard to say.

 

COUNCILMAN PIROS -  The blemish on N. High in front of Wollams that has been there pretty much since Street Fair.  What is the story?

 

SERVICE DIRECTOR -  Whenever we get around to get our patching.

 

COUNCILMAN PIROS – So there is not an underline problem it just needs patched.

 

SERVICE DIRECTOR – The storm sewer had a hole in it through the connection and the sand was going into the storm sewer.  We put in concrete low strength mortar which is dig able concrete and that has to setup.  It should be ready to pave shortly.

 

COUNCILMAN PIROS -  As I drove down Fowler St. there are some pretty disgusting properties.  Should I just e-mail you those addresses so you can follow-up on them.  Two are grass and one looks like a junk yard and has looked that way for many, many, years.  Should I just e-mail those to you?

 

SERVICE DIRECTOR -  Yes.  There have been some properties that have been an issue where we get them to clean up and they slide back to a state of blight.

 

PRESIDENT STOCZ -  Where is the striping program at this time?

 

 

                                                                                                            August 1, 2011

 

SERVICE DIRECTOR -  I need to call the contractor again.  I called him twice last week and I have not heard back from him.  They generally work at night so that is why sometimes I miss them. I  will make sure that he is aware if we don’t hear back from him we are going in a different direction.

 

MR. LINDHOLM-    Don, when will Cedar Dr. storm sewer project begin?

 

SERVICE DIRECTOR -  The survey is being done now and I believe the earliest date construction would start would be July of next year.

 

MAYOR – We have to get money and then engineering.

 

MR. LINDHOLM -  People are saying they are going to start this week.

 

MAYOR -  No.

 

COUNCILMAN WOOFTER -  They are doing surveying.  So it has started but it is just a long process.  About a year long process.

 

PRESIDENT STOCZ -  At this time Flo Hutton has requested to address council.

 

FLO HUTTON  -  There are two things.  We are going to get the lights for Rotary Park.  I talked with Ed Jakubic and he said Flo we are getting those lights.  The lights are going to get done this year.

 

MAYOR -  They need to contact Don. We are going to be redoing that street so we don’t want to put the lights and then have to move them.

 

FLO HUTTON -  They are not going to be out front, they will be in the back by the trees.  They are going to try and up light them and leave them white for summer and at Christmas we can change the colors and it will save us from decorating the trees. 

Another thing the Beautification Committee would like to buy a logo for the City of Cortland for the front of the building.

 

COUNCILMAN WOOFTER   This building, like a plate?

 

FLO HUTTON -  We want to make it out of resin.  Something that will hold up under the weather.  We want it big enough to fit in the peak or else on the side.  Where ever the city wants us to put it.  That would show up pretty on the peak, wouldn’t it?  We have two ways to go.  We can either buy the flags, banners or plaque.  I think the plaque would be much nicer.  Don’t you?  

 

COUNCILMAN WOOFTER – What I would like to see if that is going to happen that the city be in control of buying that or taking care of having it made.  If then the Beautification Committee wanted to reimburse the city for it.  I don’t know if that is possible.

 

 

                                                                                                            August 1, 2011

 

MAYOR -  We will take a look at it.  We appreciate the offer and we will look into it. Once we get an idea of what it will cost we will see if you can afford it. 

 

FLO HUTTON-  I don’t know how long it will take to get made or who even makes it.

 

COUNCILMAN WOOFTER -  The logo has been created but we haven’t determined how it is going to be used.  It might be putting the horse before the cart.   We may need a little more time to decide how the city is going to use the logo.

 

FLO HUTTON -  Regardless you are going to have one on the building somewhere because it is your logo. 

 

PRESIDENT STOCZ -  Flo, I think your idea is great and I hope council will follow-up on it.

 

FLO HUTTON – I think they will.

 

MR. LINDHOLM -  I want to say to Tom I go out and water flowers and there are a lot of grown adults that double the speed limit on Cedar on their way to work.

 

OFFICER ANDREWS -    What time of day?

 

MR. LINDHOLM -  In the morning.

 

OFFICER ANDREWS -  We will try and be more visible.

 

A  motion to adjourn the meeting was made by Councilman Piros and seconded by Councilman Woofter.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  MOTION PASSED

 

Meeting adjourned at 7:40 p.m.

 

 

 

 

 

____________________________________     ______________________________________

            CLERK OF COUNCIL                                 PRESIDENT OF COUNCIL