The Council of the City of Cortland met in regular session with Council President presiding.  Members of Council present were, Dennis Linville, Deidre Petrosky, Diana Sweeney, Terry Tackett and James Woofter.  Absent was Kevin Piros.  Also attending the meeting were Mayor Moll, Law Director Wilson, Service Director Wittman, Finance Director Moyer and Fire Chief Novakovich

 

A motion to approve council minutes from the July 5, 2011 council meeting was made by Councilman Woofter and seconded by Councilwoman Sweeney.  ROLL CALL -  Woofter, aye; Linville, aye; Petrosky, abstain; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye.  MOTION PASSED

 

A motion to approve the schedule of bills to be paid totaling $ 82,581.38 was made by Councilman Woofter and seconded by Councilman Linville.  ROLL CALL -  Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  MOTION PASSED

 

RESOLUTION R-23-11 -  a resolution determining to proceed with the submission to the electors declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate for providing sufficient and proper funds for use in the general fund of the City of Cortland, County of Trumbull, State of Ohio for the purpose of providing funds for the operating expenses of the City of Cortland personnel and equipment for the protection of the property within the City of Cortland, Ohio and declaring the necessity of the levy in excess of such rate was read and moved by Councilman Linville and seconded by Councilwoman Petrosky.

 

COUNCILMAN TACKETT -  This is a replacement levy.

 

FINANCE DIRECTOR -  No, this is a renewal.  So the amount of  money that is being generated is the same  as it has  been, there is no change as far as the amount.  It is just renewing the 1.9 mills for another  five years.

 

ROLL CALL ON R-23-11 -  Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  RESOLUTION PASSED

 

RESOLUTION R-24-11 -  a resolution designating First Place Bank as depository for the funds of the City of Cortland, Ohio was read and moved by Councilman Woofter and seconded by Councilwoman Petrosky.  ROLL CALL -  Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye;  Petrosky, aye.  RESOLUTION PASSED

 

RESOLUTION R-25-11 -  a resolution designating PNC Bank as depository for the funds of the City of Cortland, Ohio was read and moved by Councilman Woofter and seconded by Councilwoman Petrosky.  ROLL CALL -  Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  RESOLUTION PASSED

 

RSOLUTION R-26-11 -  a resolution designating Huntington Bank as depository for the funds of the City of Cortland, Ohio was read and moved by Councilman Tackett and seconded by Councilman Woofter.  ROLL CALL -  Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, absent.  RESOLUTION PASSED

 

                                                                                                            July 18, 2011

 

RESOLUTION R-27-11 -  a resolution designating Middlefield Bank as depository for the funds of the City of Cortland, Ohio was read and moved by Councilman Woofter and seconded by Councilwoman Sweeney.  ROLL CALL -  Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  RESOLUTION PASSED

 

RESOLUTION R-28-11 -  a resolution designating Cortland Banks as depository for the funds of the City of Cortland, Ohio was read and moved by Councilman Woofter and seconded by Councilwoman Petrosky.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  RESOLUTION PASSED

 

ORDINANCE 0-38-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition One was read and moved for first reading by Councilman Linville and seconded by Councilman Woofter.  ROLL CALL -  Woofter, aye; Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye.  ORDINANCE PASSED FIRST READING

 

ORDINANCE 0-39-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Two was read and moved for second reading by Councilman Tackett and seconded by Councilwoman Petrosky.  ROLL CALL -  Petrosky, aye; Piros, absent; Stocz, aye; Sweeney,aye; Tackett, aye; Woofter, aye; Linville, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-40-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Three was read and moved for second reading by Councilman Linville and seconded by Councilwoman Petrosky.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-41-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Four was read and moved for second reading by Councilwoman Petrosky and seconded by Councilman Linville.  ROLL CALL -  Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  MOTION PASSED SECOND READING

 

ORDINANCE 0-42-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Five was read and moved for second reading by Councilman Woofter and seconded by Councilman Linville.  ROLL CALL -  Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  Linville, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-43-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Six was read and moved for second reading by Councilman Woofter and seconded by Councilman Tackett.  ROLL CALL -  Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, absent;  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-44-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Seven was read and moved for second reading by Councilwoman Petrosky

 

                                                                                                            July 18, 2011

 

and seconded by Councilman Tackett.  ROLL CALL -  Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED SECOND

READING

ORDINANCE 0-45-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Eight was read and moved for second reading by Councilwoman Petrosky and seconded by Councilman Woofter.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-46-11 –   an ordinance certifying a charter amendment to the Trumbull  County  Board of Elections – Proposition Nine was read and moved for second reading by Councilman Tackett and seconded by Councilwoman Petrosky.   ROLL CALL -  Woofter, aye; Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-47-11 -  an ordinance certifying a charter amendment to the Trumbull County Board of Elections – Proposition Ten was read and moved for second reading by Councilman Woofter and seconded by Councilwoman Petrosky.  ROLL CALL -  Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-48-11 -  an ordinance authorizing the Mayor to enter into a LPA Local-Let project agreement with the State of Ohio, Department of Transportation to establish the responsibilities for the administration of the High/West Main Street resurfacing project was read and moved for second reading by Councilman Tackett and seconded by Councilwoman Petrosky.  ROLL CALL -  Linville, aye; Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-49-11 -  an ordinance authorizing the Mayor to enter into a LPA Local-Let project agreement with the State of Ohio, Department of Transportation to establish the responsibilities for the administration of the Lakeview Schools Pedestrian Enhancement Project was read and moved for second reading by Councilman Woofter and seconded by Councilwoman Petrosky.  ROLL CALL -  Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED SECOND READING

 

ORDINANCE 0-50-11 -  an ordinance amending Ordinance 0-36-11 authorizing the City of Cortland to enter into a contract with Diorio Paving, Inc. for the 2011 asphalt resurfacing program was read and moved by Councilwoman Petrosky and seconded by Councilman Linville.  A motion to suspend the rules was made by Councilwoman Petrosky and seconded by Councilman Woofter.

 

SERVICE DIRECTOR -  I would just to make a statement.  This is replacing the other ordinance because the project price that I put in the previous ordinance was incorrect.  This is just correcting an error.  I looked at the wrong total on the bid sheet when I looked at Diorio Paving.  This one is $5,000 less.  We just wanted to pass this to correct the books for auditing purposes.

 

COUNCILMAN WOOFTER -  When will they start on this?

                                                                                                            July 18, 2011

 

 

SERVICE DIRECTOR -  I have a pre-construction meeting this Wednesday so I will know more after that.

 

ROLL CALL ON SUSPENSION OF RULES ON 0-50-11  - Petrosky, aye; Piros, absent; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.  ROLL CALL ON 0-50-11 -  Piros, absent; Stocz, aye; Sweeney, aye;  Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.  ORDINANCE PASSED IN EMERGENCY

 

MAYOR’S REPORT

MAYOR -  cboss did send us a link to sort of a trial site which I have given to the committee.  If you want to look at it you are welcome to do so.  It is at Cortland.cboss/staged.com.  It is just a skeleton, they are all blank pages but it will give you some idea how it is going to work.  The guy that is working on this, his wife is due so we may have a little bit of a delay but hopefully we will get back on target soon. 

I attended a meeting at the Regional Chamber last Monday and we discussed business opportunities for shale drilling.  Lots of business leaders from Mahoning and Trumbull Counties were there.  It was an interesting meeting.  We really didn’t come to any conclusions, we just discussed what we might do.  If you are interested in that topic or have some input, see me at some point.

The only other thing I have is we did strike a price for gas with Vectren Source, the same vendor we used in the past.  The price is $5.99 and about $0.70 lower than last year.  Time period is from Nov. 2011 till Oct. of 2012.  I want to remind you that this is a protection on the up side more than anything.  If you find better deals, grab them.  At least this locks in a price not to exceed $5.99.  If you have gone to a different vendor or if you are not sure what vendor you have, it might be good to call Vectren.  I believe they are going to be mailing something out.  That is all I have unless there are questions.

 

FINANCE DIRECTOR’S REPORT

FINANCE DIRECTOR -  I have nothing this evening in addition to your monthly financial report unless there are any questions.

 

POLICE CHIEF’S REPORT

OFFICER ANDREWS -  I have nothing from the police department outside of the report that was submitted.

 

FIRE CHIEF’S REPORT

FIRE CHIEF -  I am sure you received the report from the fire department.  I will gladly field any questions you may have.  If not, I have nothing to report

 

SERVICE DIRECTOR’S REPORT

SERVICE DIRETOR -  Jim asking the question about the resurfacing program, that eliminates one update.  Like I said there is a pre-construction meeting this week so I will have more of a schedule on the roads that are going to be resurfaced.  Preliminary conversations with the contractor, he is finishing up a job and could start as early as next week. 

 

                                                                                                            July 18, 2011

 

Update on the Stahl Estates water line and storm sewer project.  We did have the contractor put some temporary paving on the crossing on E. Main St.  That was not scheduled in the project but I thought it was necessary because of the highly traveled road.  Should the project go  over budget, I hope you will understand but they usually work out in the end.  Also on that project the contractor will not be on site this week.  He had to pull off to complete another job that was delayed because the county would not let him finish the work because of the county fair.  He is putting both of his crews on that project this week to get it done and will be back at the first of next week.  It shouldn’t effect the overall completion date because they are ahead of schedule.

 

MAYOR -   They are doing a pretty good  job of keeping things clean.

 

SERVICE DIRECTOR -  I have had a few calls about the dust and hopefully this evenings rain will help a bit.

 

MAYOR -  You are not going to get rid of dust when it is 90 degrees.

 

COUNCILMAN WOOFTER -  Is this the same contractor that will be doing Heritage Lane?  That hasn’t gone out for bid yet?

 

SERVICE DIRECTOR -  No it has not.

 

COUNCILMAN WOOFTER -  You said that would start in August or Sept.

 

SERVICE DIRECTOR -  The plans are in the process of being finalized.  The preliminary construction schedule with that application had it beginning in August and ending next summer or fall.

 

COUNCILMAN WOOFTER – How long will the actual physical construction take?

 

SERVICE DIRECTOR -  It depends when we start and  the level of work.

 

COUNCILMAN WOOFTER -  Ok it starts tomorrow, how long 3 months?

 

SERVICE DIRECTOR -  I don’t know Jim, they haven’t given me a date of completion on the project.  Typically the engineer will come up with that when they do the specifications.  I would say probably 150 to 180 days time of completion.

 

COUNCILMAN WOOFTER -  In comparison, how many days is Stahl Ave.?

 

SERVICE DIRECTOR -  Stahl Ave. is 210.

 

MAYOR -  Where is the water level now?

 

 

 

                                                                                                            July 18, 2011

 

SERVICE DIRECTOR -  We are holding steady in our third step.  We are going to let it balance out for another week or so.  It is ¾ full.  The total pressure increase is going to be 25 psi and we are at 20 psi now.  For most areas that is a 30-50% increase of what their pressure was prior to the tank going on line. 

 

MAYOR -  I am surprised this place isn’t full of people happy about higher water pressure.

 

SERVICE DIRECTOR -  Part of the reason why we are delaying or holding off filling the tank is because a couple of the pressure reducing valves we are trying to get those to function properly.  One evening they were not functioning properly and they were allowing that increase to transfer to the older section of town and we ended up with 4 water breaks in one day so that gave me pause not to increase the pressure anymore and get those pressure reducing valves adjusted.

 

COUNCILMAN WOOFTER -  I saw someone was working on the one down by Top Notch.  Do they have that one adjusted?

 

SERVICE DIRECTOR -   It is adjusted but it is not functioning  at this time.  We are solely feeding through city hall at this time.  That is how important that 12 inch waterline was now that we can feed from one direction and not see any loss in pressure.  I have been monitoring the pressure at the fire station and they only have a 5 or 6 psi differential.

 

NO COMMITTEE REPORTS

 

PRESIDENT STOCZ -  Is there anyone in the audience with questions of council?

 

BILL GREGA -  I am president of the Walnut Run Association.  On June 27th we wrote a letter to you regarding the sanitary and storm sewers.  You know in the past we have had flooding during heavy rain conditions.  There are two things that we looked at and the storm sewers are the responsibility of Walnut Run.  To give you an update we have run cameras down the storm sewers and we found no obstructions so they are open.  We added one additional storm line to the creek.  In the letter we said the sanitary sewers were the responsibility of the City of Cortland we asked that you have someone come out and take a look at the sanitary sewers to see if there are any obstructions there.  I did not get a reply to the letter. I don’t know if  you have done anything and had people out there and looked at them.  The other issue in the area of the creek the manholes for the sanitary sewers should have a seal kit on them.  There was a question and you said you thought it was done and I am not so sure it has been done but I can show you at least one example out there where it looks like a concrete seal was put down but it is busted out.  There are a couple of issues with the seal kits.  Can you tell me if you have done anything since this letter as far as looking at the sanitary sewers?

 

MAYOR -  I passed your letter to Don.

 

SERVICE DIRECTOR -  The second meeting in June I had reported that they  had been inspected and they were clean and there were no sources of infiltration found at that time.

 

BILL GREGA -  I wasn’t aware that you were out there.

                                                                                                            July 18, 2011

 

SERVICE DIRECTOR -  We did the main crossings underneath the creek coming from Tournament Tr. as well as Sycamore, Hawthorne  as well as the sanitary sewers on Tournament Tr. to see if there were any illicit connections, downspouts, contractor errors and what not.  There were no new connections other than when the line was originally installed.

 

BILL GREGA -  I didn’t know if you had someone look and see if there were seal kits installed.

 

SERVICE DIRECTOR -  As far as the seal kits those should be water tight man hole lids. 

 

BILL GREGA – Some of the units that have been flooded have had as a result of the sanitary sewers and actually water coming through the toilets, which would be sanitary.  We think that could be a result of the seal kits…

 

SERVICE DIRECTOR -  Not necessarily.  It could be water in the foundation not getting into the foundation drains and then coming up through that hole in the basement floor.

 

MAYOR -  See if you put in the check valves you can still have problems if you run water into that sewer system within your house while that check valve is blocked.  If you flush a toilet while it is blocked you are going to get the water in the basement from that toilet.  If you have a leak from your perimeter drains into your sewer system inside it is going to stay there.  Once that back pressure is there it won’t allow any more water to leave the house.

 

BILL GREGA -  I guess my only question then is has anyone looked to see if there are seal kits installed on the manhole covers or  not.  We think it is an issue.  You may not think it is an issue. 

 

MAYOR -  Somebody will take another look at it. 

 

BILL GREGA -  Finally the last issue was the creek bed itself.  I saw the study that was done in the past and as far as the City of Cortland and I believe us, I don’t think we can do anything with that creek ourselves.  If it is indeed the responsibility of the Army Corps of Engineers, we have called them several times and left messages and no one has called back.  Maybe we have to write them a letter.

 

SERVICE DIRECTOR -  Receiving streams are not the jurisdiction or the responsibility of the Army Corps of Engineers unless there is something that they have flood protection such as Mosquito Creek and all the damns in the Mahoning River Basin.  If the water course goes across your property that is the property owners responsibility to maintain and not to allow …

 

MAYOR -  To do that work, they would need a permit right?

 

BILL GREGA -  Those are some of the questions I have.  We have serious erosion.

 

MAYOR -  If there is a small amount of work to be done, you can do it without a permit.  I am not sure what that this.

 

                                                                                                            July 18, 2011

 

SERVICE DIRECTOR -  200 feet. 

 

MAYOR -  You have more than that.  I wonder if it would be a good idea to contact Soil and Water and start there?

 

COUNCILWOMAN PETROSKY -  No, because I did that.  They gave me the number of the Army Corps of Engineers.

 

SERVICE DIRECTOR -  It would be a good thing to discuss the erosion of the sediment of the banks because they could offer alternative methods other than rock and construction projects that only  have a limited application.

COUNCILWOMAN PETROSKY -  With respect to the creek bed itself whenever I talked to them they said yes it is the property owner’s responsibility and you can clean that out as long as you do it from the bank.  If there are tree limbs in there you can pull them out from the bank.  With respect to any kind of dredging we can’t do that anymore  without a permit.  With respect to what type of permit, that depends on the scope of the project.

 

BILL GREGA -  There are islands in the creek.  There are like damns and they need to be dredged out.

 

SERVICE DIRECTOR -  No, that is just the creek going back to its natural state where it creates the ripple pools and meanders through the area.  That is going back to nature from when it got straightened through that area when it was originally developed. 

 

BILL GREGA -  It is definitely blocking the flow.

 

MAYOR -  That would be a question to direct to the Army Corps of Engineers and the permitting process.

 

MRS. CLARK      -  Don, I need to have the report I requested by August 1st for my insurance.  I have been waiting for a month and I don’t know if you forgot or what.

 

SERVICE DIRECTOR -  I thought I had sent something to you an e-mail response.

 

MRS. CLARK -  Maybe you don’t have my correct e-mail address or something.  I am running out of time now.

 

SERVICE DIRECTOR -  I apologize for that. 

 

COUNCILMAN WOOFTER -  Do you just want to give him your e-mail address again.

 

SERVICE DIRECTOR -  I have it copied, I just will have to dig into it.   That address was 400 or 402?

 

MRS. CLARK -  200

 

                                                                                                            July 18, 2011

 

 

COUNCILWOMAN PETROSKY -  I just have a request.  After someone looks at the seal kit will you just document it and maybe send it off to Bill Grega.

 

A motion to adjourn the meeting was made by Councilman Woofter and seconded by Councilman Tackett.  ROLL CALL -  Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye;  Linville, aye; Petrosky, aye; Piros, absent.

 

Meeting  adjourned at 7:35 p.m.

 

 

 

_____________________________________     _________________________________________

            CLERK OF COUNCIL                                      PRESIDENT OF COUNCIL