The Council of the City of Cortland met in regular session on Monday, April 18, 2011 at 7:00 p.m. with Council President Stocz presiding. Members of Council present were Dennis Linville, Deidre Petrosky, Kevin Piros, Diana Sweeney, Terry Tackett and Jim Woofter. Also present at the meeting were Mayor Moll, Service Director Wittman and Finance Director Moyer.
A motion to approve council minutes from the April 4, 2011 meeting was made by Councilman Piros and seconded by Councilwoman Petrosky. ROLL CALL - Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, abstain; Tackett, abstain. MOTION PASSED
A motion to approve the schedule of bills to be paid totaling $93,689.20 was made by Councilwoman Petrosky and seconded by Councilman Piros. ROLL CALL - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye. MOTION PASSED
ORDINANCE 0-11-11 - an ordinance authorizing the Service Director to rent equipment and purchase materials to seal pavement cracks or joint with a hot applied crack sealant material was read and moved for third reading by Councilman Linville and seconded by Councilman Piros. ROLL CALL - Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye. ORDINANCE PASSED THIRD READING
ORDINANCE 0-14-11 - an ordinance authorizing the Mayor to enter an agreement with GPD Group to perform design engineering for the Lakeview Schools Pedestrian Enhancement, PID 90221 was read and moved for second reading by Councilman Woofter and seconded by Councilman Linville.
MAYOR - I would like something clarified. Don, I made a statement, about where the sidewalks were going to be, at the last meeting and it was not exactly correct. Could you please state where they are going to be?
SERVICE DIRECTOR - As far as the application for these funds they were initially determined to connect the middle school to South High. They would be on both sides of the road going up Portal to Lakeview, across Lakeview to Wakefield and then from Wakefield up to the middle school.
MAYOR - That is on both sides of all these streets?
SERVICE DIRECTOR - Yes.
PRESIDENT STOCZ - Does the project end at the end of …
SERVICE DIRECTOR - The terminus of the project is pending ODOT approval because part of the federal highway funding requirement is that it has to have a logical termini which would either be connecting to existing sidewalks or ending at a destination. I believe the middle school would qualify as a destination. During our project scope meeting that was an issue that people from ODOT District 4 needed to finalize and get an answer back.
MAYOR - Have you looked at the trees on the north side of Wakefield? They appear to be large trees right down the middle of the sidewalk right-of-way. It would be like about 10 or 15 trees to be removed.
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SERVICE DIRECTOR - The engineering would take a look at that. I think initially I was planning on pouring the sidewalk integral to the curbing.
MAYOR - Ok, that would keep it out of the trees. There needs to be some alternative because I hate to see all those trees taken out. This is a nice row of pretty nice looking trees on the north side and it would be a shame to take them out.
ROLL CALL ON 0-14-11 - Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED SECOND READING
ORDINANCE 0-15-11 - an ordinance authorizing the Mayor to enter a contract with Thomas Fok and Associates, Inc., for design and construction administration of the Wilson-Sharpsville storm sewer improvement project was read and moved for second reading by Councilwoman Petrosky and seconded by Councilman Linville. ROLL CALL - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye. ORDINANCE PASSED SECOND READING
ORDINANCE 0-16-11 - an ordinance amending the contract agreement with Browning Ferris Industries of Ohio, Inc, DBA Allied Waste Services of Youngstown for the removal of refuse from the City of Cortland, Ohio was read and moved for second reading by Councilman Piros and seconded by Councilman Woofter. ROLL CALL - Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye. ORDINANCE PASSED SECOND READING
ORDINANCE 0-17-11 - an ordinance authorizing the Mayor to enter a contract with Thomas Fok and Associates, Inc., for design and construction administration of the Cedar Drive storm sewer improvement project was read and moved for second reading by Councilman Linville and seconded by Councilman Tackett. ROLL CALL - Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED SECOND READING
ORDINANCE 0-18-11 - an ordinance authorizing the Mayor to enter into an agreement with Cboss, Inc. to develop, design and implement a web site for the City of Cortland's government and community services was read and moved by Councilman Piros and seconded by Councilwoman Petrosky. A motion to suspend the rules was made by Councilwoman Petrosky and seconded by Councilman Piros.
COUNCILMAN WOOFTER - What were the other prices submitted?
MAYOR - It was about the same amount of money. There was a little difference in the way it was constructed. There was not a big difference in price.
COUNCILWOMAN PETROSKY - Except for the yearly fee.
MAYOR - The yearly fee was higher.
COUNCILWOMAN PETROSKY - For the company we did not choose.
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COUNCILMAN WOOFTER - Is that paid annually or monthly?
MAYOR - There is an annual fee. About $1,000 per year.
CLERK OF COUNCIL - I think about $107.00 per month.
COUNCILMAN WOOFTER - Do we maintain any of this ourselves?
COUNCILWOMAN PETROSKY - All of it.
MAYOR - As far as content.
COUNCILMAN WOOFTER - What do they do for the fee?
MAYOR - License fees for some of their packages.
COUNCILMAN PIROS - Maintenance for some of the modules.
ROLL CALL ON SUSPENSION OF RULES ON 0-18-11- Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye. ROLL CALL ON 0-18-11 - Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye. ORDINANCE PASSED IN EMERGENCY
ORDINANCE 0-19-11 - an ordinance authorizing the Service Director to purchase two (2) 2011 Ford F250 4X4 Pick Ups with options through the Ohio Department of Administrative Services Program from Germain Ford was read and moved for first reading by Councilman Linville and seconded by Councilwoman Petrosky.
COUNCILMAN PIROS - Don, I assume these are the 2000 and the 1998 that will be replaced.
SERVICE DIRECTOR - Actually both 1998's will be replaced and the 2000 will become the spare.
COUNCILMAN PIROS - There doesn't look like there is a trade. Are they going to take these as a trade in or what are you going to do with the existing trucks?
SERVICE DIRECTOR - No, they will be disposed of. The method of disposal will either be through soliciting sealed bids after advertising or I am going to discuss with Patrick the potential to use a web based auction service. These would have value because of the hydraulics and we could get a better price if we opened it up to more people through an internet auction like e-bay or lightgov.
COUNCILMAN PIROS - Do you have any idea what the value of these would be?
SERVICE DIRECTOR - It is hard to say. Possibly 5 or 6 thousand a piece.
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COUNCILMAN PIROS - If you had to rate them on like a 1 to 10, one being scrap heap where would they fit maybe 4 or 5 or 3 as far as condition vs. usability?
SERVICE DIRECTOR - Probably being the worst a 2.
MAYOR - We have never sold a vehicle for more than a $1,000.
SERVICE DIRECTOR - But we haven't gotten rid of any of the pickup trucks. We got rid of that one dodge that the door was falling off.
COUNCILMAN PIROS - So these have some life left.
SERVICE DIRECTOR - Basically they will be getting the plow. You are going to get more money for the plow than for the pickup.
COUNCILMAN TACKETT - So these plows won't fit on the new trucks? Are these trucks coming with a plow?
SERVICE DIRECTOR - They will come with the plow package.
COUNCILMAN TACKETT - 7 -1/2 foot plow?
SERVICE DIRECTOR - Yes.
COUNCILMAN TACKETT - So that is total cost.
SERVICE DIRECTOR - Yes the truck and the plow and all the prep.
FLO HUTTON - Does the lift gate come with that?
SERVICE DIRECTOR - The lift gate is not part of it.
MAYOR - We just replaced that a year or so ago.
COUNCILMAN TACKETT - These are ¾ ton also?
SERVICE DIRECTOR - Yes we will be replacing the ¾ ton with the ¾ ton. We purchased that one ton pickup truck in 2009 for pulling the flushing machine. A one ton pick up would do a better job of plowing however day to day it is hard to work out of because the bed is much higher. It is difficult to find a vehicle that will serve both the ability to use on a day to day basis as well as not getting beat up while plowing the roads.
COUNCILMAN TACKETT - Do you have any idea what we are saving by buying it this way through the purchasing program? What would be retail on these?
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SERVICE DIRECTOR - I haven't even looked at that because this is going through the state purchasing contract.
ROLL CALL ON 0-19-11 - Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED FIRST READING
ORDINANCE 0-20-11 - an ordinance authorizing the Police Chief to purchase a 2010 Chevy Impala from Wollam Chevrolet was read and moved by Councilman Piros and seconded by Councilwoman Petrosky. A motion to suspend the rules was made by Councilman Linville and seconded by Councilman Piros.
COUNCILMAN TACKETT - Is this replacing a vehicle?
OFFICER MORRIS - Yes the Ford that is sitting out back that the engine is shot.
COUNCILMAN TACKETT - So this would be a patrol car?
OFFICER MORRIS - Yes.
PRESIDENT STOCZ - What are you going to do with the old one?
OFFICER MORRIS - Scrap. If we get $300.00 out of it we will be lucky.
COUNCILMAN PIROS - I would like to thank Officer Morris for the work he did to get this done. It looks like it will be a good vehicle.
OFFICER MORRIS - I would like to thank Mike Wilson who lives in town and works for GM Law Enforcement Fleet and he is the one who secured us this deal. They only have about 3 or 4 of these vehicles in our district and they go to all the expos and we were fortunate because he lives here he made this happen.
COUNCILWOMAN PETROSKY- I just want to say thank you to all you guys for all the information you both provided. I really appreciate it.
ROLL CALL ON
SUSPENSION OF RULES ON 0-20-11 -
Stocz, aye; Sweeney, aye; Tackett, aye;
Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye. ROLL CALL ON 0-20-11 - Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED IN EMERGENCY
MAYOR - You all have at your place the rescheduling of the annual Easter egg hunt. Last week 50 mph winds were not right for the event so we decided to cancel it and reschedule it. We are doing some extra publicity on it because we lost quite a few kids because of the change in time and because it will
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be on a holiday weekend. We have a large quantity of candy to give out some way or the other. So let anyone that you know be aware of the new date.
Dennis pointed something out to me about my annual report and I did make a math error because I forgot to subtract out the accrued expenses for the previous year from my expenses for last year.
Are you going to talk about the water tower because we did send something to the paper. I will let Don talk about that. If anyone would like to organize the ribbon cutting, please do so. That is all I have.
COUNCILMAN PIROS - Mayor, do you have details on this Friday's Soap Box Derby?
MAYOR - I don't have a time yet as to when the media event will take place. When I get that I will get the word out.
NO FINANCE DIRECTOR'S REPORT
POLICE CHIEF'S REPORT
OFFICER MORRIS - The report was in your packet. I have nothing else to report.
FIRE CHIEF'S REPORT
CAPTAIN REA - Nothing to report beyond what you got in your packets. If you have any questions I can try and answer them.
MAYOR - You had a gas leak today on the south side of town. I just received a letter today from Dominion East Ohio advertising their 811 number that you should call if you are going to dig.
COUNCILMAN WOOFTER - Did they do that themselves?
CAPTAIN REA - The contractor did, but it was marked and all that. It will be between the contractor, surveyor and Dominion as to who gets to pay for this. They hit a medium pressure line going into the house.
COUNCILMAN WOOFTER - Do people get reimbursed for having to leave their homes for a couple of hours?
CAPTAIN REA - Usually not. If it is going to be a while or if any damage is done to the property. Say if it snows tonight and they didn't have gas, and it almost came to the point where they weren't going to have gas tonight. Say if they had water damage from burst pipes, then yes then they could recoup those costs.
MAYOR - Your homeowners insurance would be involved.
CAPTAIN REA - Then they would fight it out.
SERVICE DIRECTOR'S REPORT
SERVICE DIRECTOR - You received a quarterly report in your packet. Since then we have had 2 permits taken out for new construction here in the city and that is double what we did last year. Whether
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or not any of the councilmembers were following the news of Cass Lake and their water system woes, we were able to get that taken care of and now they are a water customer of the City of Cortland. We expedited the connection to the water system in about a week. All things are going well and their metered account will actually be billed about the same amount for water and sewer as we were billing them for sewer maybe a little bit more. We will be getting the reimbursement for the cost the city incurred for extending the water line down Niles Cortland Rd.
COUNCILMAN LINVILLE - When you say the rate will be the same as they are paying now, you don't mean that or they are getting water for free. They were only paying for sewer before.
SERVICE DIRECTOR - They are paying for the water they use and now pay for the actual amount of sewage they consumed based on the water account. We were billing them 270000 gallons a month for sewage based on an estimated use.
SERVICE DIRECTOR - So the sewer is not going to be based on the water usage like it is supposed to be. They won't be paying the same as before.
SERVICE DIRECTOR - Their out of pocket costs will be about the same.
COUNCILMAN PIROS - For the two vs. the one.
SERVICE DIRECTOR - Basically if they use 100000 gallons of water it will be a break even for what they are getting billed for sewer only.
MAYOR - It will probably be in that ball park because there are 25 or 30 units.
SERVICE DIRECTOR - When you are a sewer only account that is the incentive to connect to the water.
COUNCILMAN WOOFTER - Are you going to meter each one of those trailers?
SERVICE DIRECTOR - No.
COUNCILMAN WOOFTER - You are just going to have one meter.
SERVICE DIRECTOR - There is one master meter installed where they had their chlorination and their pump house where there well came in. We had a master line and they are responsible for their distribution system within the complex. He gets one bill like he does now. If he wants to put in individual meters he can, we are not going to.
COUNCILMAN PIROS - Because he is not in the city limits he is paying the premium.
SERVICE DIRECTOR - He will be paying 150% of the rates and we have already discussed annexation and he will save about $1,500 a year in water use fees by annexing.
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COUNCILMAN LINVILLE - What did you end up with the tap-in fee?
SERVICE DIRECTOR - They paid that. The reimbursement was based on an agreement.
COUNCILMAN LINVILLE - So you didn't have to assess it? They had an option of paying that now or setting it up over time or …
SERVICE DIRECTOR - Patrick set up a contract of agreement and promissory note.
COUNCILMAN LINVILLE - Is there interest?
SERVICE DIRECTOR - I don't think so. We are not paying interest on the loan itself and we are not charging them interest.
COUNCILMAN LINVILLE - Can I get a loan?
SERVICE DIRECTOR - On Friday I received after the agenda had been closed by the Clerk of Council, I received a fax regarding the cost of mosquito spraying and a proposed schedule. That will be on the next meeting, however we are scheduled for May 19th which is a Thursday and every other Thursday after that. I will have that at next meeting for first reading and the second meeting in May in emergency.
We did have some discussion regarding the storage tank. It will be on line in May, the definitive date to be announced. We did send out an article to the Cortland News to apprise residents of the change over and what to expect. There are a lot of unknowns at this point. I do not expect to have any boil advisories when we do make the change over. It will be like turning a switch we will go from one system to another. We will be getting the pressure reducing valves on line, creating the pressure zones, isolating the old tank and putting the new tank on line and running off of it for storage. We will be increasing capacity of the storage tank incrementally over about a month. We will use like a quarter of its capacity on the initial change over. Then as things balance and we reach equilibrium within the system we will bump it up to about 50% of capacity. When we are comfortable operating at that level we will keep increasing it until it is completely filled. So that way we can reduce the number of parameters in the system and account for any upsets or anything that goes wrong.
MAYOR - Give us time to fix the water breaks.
COUNCILWOMAN PETROSKY - And we should anticipate those, right?
SERVICE DIRECTOR - Not so much the pressure, the increase in pressure isn't really going to immediately create water breaks. When we put a line in service we test it to 150 psi so when they come on line they can account for that. Water breaks usually occur due to a change in flow or the fire dept. opening or closing a fire hydrant too fast or for that matter the service department. It creates water hammer within the distribution system. We are just going to take things slowly to bring it up to 100% operation but the change over will be immediate. We are advising residents in the higher pressure zones to check areas where they may have water leaks develop especially the full valve in the toilet because
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those operate under a pressure differential when they shut off. If those continue to run the water will just go over the overflow and into the toilet and you will have high usage.
COUNCILWOMAN SWEENEY - Where are these high pressure zones that you are talking about?
MAYOR - North and south High St. and west. It starts kind of like at McDonalds and runs up High St. on the west side, no up 46 and comes across and the back side of that area, Fairview, Grove, Main and comes to both sides of High St. here to city hall. It really has more to do with elevation than anything but the age of the system is also a concern. I think once we get things stabilized we will go around and get some pressure readings and see what we should do. It is just a matter of dialing into the right number. We might be better to put some pressure reducing valves down at Lake Vista and the Ag Center and some of the really high pressure areas.
COUNCILMAN LINVILLE - When you know when you are going to pull the switch can you send out an e-mail to us so we know. We might be getting calls.
MAYOR - We are going to use the website and our e-news letter. Where ever we can put it we will put it to let people know what is going on.
CLERK OF COUNCIL - Just let me know and I will send it to all of council.
COUNCILMAN PIROS - One thing I would like to see us do this year is take action on the barn down the street that is falling down by the funeral home. It has gone far too long and I think the house is pretty bad itself, I see foam on the window. We have let that go far too long and I thought maybe it would come down during the winter with all the heavy snow, but the thing is standing.
COUNCILMAN WOOFTER - We talked about that at Technical Review.
COUNCILMAN PIROS - I know they put in for a continuance last year but here it is another year and it has been in dire shape for many, many, years.
SERVICE DIRECTOR - I would reinitiate that.
COUNCILMAN PIROS - You have given me copies of some of the communications. What are our options if the property owner just flat out does nothing? Can we take action and remove it for him and bill him?
SERVICE DIRECTOR - Council would always have the ability to declare that a nuisance property. We would go through the process of a notification and giving them "x" amount of time to do that and if they don't do the abatement we can hire someone to do that and access them. I don't think we have ever done that. The other mechanism is to go through the ordinances and bring them into court.
MAYOR - It would be a little difficult with an occupied property.
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COUNCILMAN PIROS - They have showed total disdain for our communication, they have done nothing.
SERVICE DIRECTOR - There has been some communication back as far as wanting more time and plans to remove the barn and garage.
COUNCILMAN PIROS - Now that we have a break in the weather, lets put them on notice that we are watching and waiting to hear rather than wait until August and say hey you didn't do anything this year.
SERVICE DIRECTOR - Kevin, when I first came here in 2004 the hot topic was the feed mill and it only took 6 years. We will get to it and it will be taken care of.
NO COMMITTEE REPORTS
FLO HUTTON - What do you do in the case of this garage if they say instead of tearing it down they will fix it up. Do you let them buy time?
SERVICE DIRECTOR - Upon a break in the weather I will give them 30 days to either fix it up or tear it down. If after the 30 days and it is not taken care of I will go to Central District Court and it will be in the legal system and then it can take months. At least then the pressure is on and they will have to take some action or be down at Judge Campbell's court for multiple hearings.
FLO HUTTON- How about the old storage tank in Willow Park, when are they going to tear it down?
SERVICE DIRECTOR - There are some issues with a communications lease that does not allow it to be taken down right away. There is no date scheduled for that to be removed.
MAYOR - We will be issuing requests for contracts to remove all three tanks.
FLO HUTTON - The Historical Society wants that one don't they?
MAYOR - Not that I know of.
COUNCILMAN WOOFTER - What would they do with that. They can't even afford the property they have now.
SERVICE DIRECTOR - I have not been approached by anyone from the Historical Society for the purchase of it.
A motion to adjourn the meeting was made by Councilman Linville and seconded by Councilman Woofter. ROLL CALL - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye. MOTION PASSED
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Council meeting adjourned at 7:40 p.m.
CLERK OF COUNCIL PRESIDENT OF COUNCIL