The Council of the city of Cortland met in regular session on Monday, April 4, 2011 at 7:00 p.m. with Council President Stocz presiding. Member of council present were Dennis Linville, Deidre Petrosky, Kevin Piros, and James Woofter. Absent were Diana Sweeney and Terry Tackett. Also present at the meeting were Mayor Moll, Law Director Wilson, Finance Director Moyer, Police Chief Mink and Fire Chief Novakovich.
A motion to approve council minutes from the March 21, 2011 meeting was made by Councilman Piros and seconded by Councilman Woofter.. ROLL CALL - Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent and Tackett, aye. MOTION PASSED
A motion to approve the schedule of bills to be paid totaling $121,389.67 was made by Councilman Linville and seconded by Councilman Piros. ROLL CALL - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye. MOTION PASSED
ORDINANCE 0-11-11 - an ordinance authorizing the Service Director to rent equipment and purchase materials to seal pavement cracks or joints with a hot applied crack sealant material was read and moved by Councilman Woofter and seconded by Councilman Piros. ROLL CALL - Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye. ORDINANCE PASSED SECOND READING
ORDINANCE 0-12-11 - an ordinance authorizing the Fire Chief to purchase a utility box for the medic truck was read and moved by Councilman Piros and seconded by Councilman Linville. A motion to suspend the rules was made by Councilman Woofter and seconded by Councilman Linville.
COUNCILMAN PIROS - Chief what exactly is this, is it a replacement?
FIRE CHIEF - It is a replacement box on what we utilize now as the paramedic backup unit. The Dodge pickup truck. The original box to it is beyond repair. The chassis and the engine are still in good shape. This will get us another couple of years. The reason for the emergency is one the price on the box and also getting it back into service.
ROLL CALL ON SUSPENSION OF RULES - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye. ROLL CALL ON 0-12-11 - Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED IN EMERGENCY.
ORDINANCE 0-13-11 - an ordinance authorizing the Mayor to enter a contract with MS Consultants for design and construction administration of the Heritage Lane storm sewer improvements project was read and moved by Councilman Woofter and seconded by Councilman Piros. A motion to suspend the rules was made by Councilman Woofter and seconded by Councilwoman Petrosky. ROLL CALL ON SUSPENSION OF RULES - Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye. ROLL CALL ON 0-13-11 - Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye. ORDINANCE PASSED IN EMERGENCY
April 4, 2011
ORDINANCE 0-14-11 - an ordinance authorizing the Mayor to enter an agreement with GPD Group to perform design engineering for the Lakeview Schools pedestrian enhancement, PID90221 was read and moved by Councilman Piros and seconded by Councilman Woofter.
COUNCILMAN PIROS - From where to where, do you know where these sidewalks are going to be.
MAYOR - Approximately they are across Lakeview and up Wakefield.
COUNCILMAN PIROS - From Portal all the way up through Wakefield
MAYOR - I think they start at Portal, Hillman, Hillman is the one that has sidewalk right now. This gives them an avenue of walking from the high school to the middle school and back and it is also across High Street up to the middle school. There is still a little question on how far past the school it is going to go.
COUNCILMAN PIROS - One side, two sides.
MAYOR - South side I believe.
ROLL CALL ON 0-14-11 - Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye. ORDINANCE PASSED FIRST READING
ORDINANCE 0-15-11 - an ordinance authorizing the Mayor to enter a contract with Thomas Fok and Associates, Inc. for design and construction administration of the Wilson-Sharpsville storm sewer improvement project was read and moved by Councilman Piros and seconded by Councilwoman Petrosky. ROLL CALL - Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye; Petrosky, aye. ORDINANCE PASSED FIRST READING
ORDINANCE 0-16-11 - an ordinance amending the contract/agreement with Browning Ferris Industries of Ohio, Inc. D.B.A. Allied Waste Services of Youngstown for the removal of refuse from the City of Cortland, Ohio was read and moved by Councilman Piros and seconded by Councilwoman Petrosky.
MAYOR - They did come to us and offer the extension at no additional cost. That is an excellent deal for the residents. Service has been, I'll say not without some incidence, but very little interaction with the City on services. We don't hear much of anything.
COUNCIL PRESIDENT STOCZ - Any conversation I've had with them, they appear to be a very supportive company. They cooperate beautifully.
MAYOR - As I said, we haven't gone without some incidents, but they provide excellent service.
April 4, 2011
ROLL CALL ON 0-16-11 - Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye. ORDINANCE PASSED FIRST READING
ORDINANCE 0-17-11 - an ordinance authorizing the Mayor to enter a contract with Thomas Fok and Associates, Inc. for design and construction administration of the Cedar Drive storm sewer improvement project was read and moved by Councilman Woofter and seconded by Councilman Piros. ROLL CALL - Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent. ORDINANCE PASSED FIRST READING
MAYOR - I have a few announcements. There will be a scrap tire drop off Saturday April 30, 8:00 a.m. to noon. Also on the following Wednesday the fourth of May there will be a pick up curbside from 7:00 a.m. to 3:00 p.m. Also I think we announced at the last meeting that April 25 is the unlimited trash pickup date. Just to make you aware the greater Youngstown area soapbox derby has decided that they want to run their soapbox derby on our West Main St. hill. Going from 46 down to the lake. So we are going to have that event here this year. It is on June 17th and 18th. Morning to night on Saturday.
POLICE CHIEF - They will be shutting the road down at 6:00 p.m. on the 17th. They are running it on the 18th and they should be out of there by 7:00 p.m. on Saturday. They have asked for a rain date of Sunday, but I told them we will keep an eye on the weather and we will try to accommodate them any way that we can. So that road will be closed from 6:00 p.m. Friday until about 7:00 p.m. Saturday It is past Napa, and before the Ag Center so it is just that block.
MAYOR - There are four houses in there and they will have access. It shouldn't be a big problem, but they want to keep cars off of there in general because they are going to put down hay or straw barriers out there.
POLICE CHIEF - I think what we might do, the midnight shift guys on that night, I may have those barricades moved up, to 46 with only local access and down to the cemetery so people don't try to come down there and get stuck and have to try to turn around. We will take a look at it.
COUNCILMAN PIROS - What about parking.
POLICE CHIEF - I talked to the gentleman today and he was still trying to get in touch with Sardello.
MAYOR - I talked with Sardello today and the lady that worked at Sardello here and the local manager didn't feel there would be any problem. At least we know they are having discussion.
COUNCILMAN WOOFTER- They also have permission to park at the Ag Center.
MAYOR - We will probably approach the township about using that grassy area by the cemetery that is not developed yet. We used that during summer sizzle. We are probably going to have a media day on Friday the 22nd of April, Good Friday, just run a car down the hill and try to get it on TV.
April 4, 2011
COUNCILMAN PIROS - Do we anticipate any financial burden to the City for this?
MAYOR - No.
COUNCILMAN WOOFTER - Was that May 22nd.
MAYOR - No April 22nd. Good Friday, because the kids are off of school
COUNCILMAN WOOFTER - Have they given you a time yet for that?
MAYOR - No. I will let you know. I have letters here from Ohio Public Works Commission saying that they approved the money for the Wilson Sharpsville Sewer and the Cedar Drive sewer so we've got the money for those. You will have found my annual report in the packet this time. The census is coming back at us for some what they call a question resolution program. I'm not sure that it involves anything more than calling people who had difficulty with their forms.
NO FINANCE DIRECTOR'S REPORT
POLICE CHIEF'S REPORT
POLICE CHIEF - The only thing I want to bring to Council's attention is an update on our cruiser situation. As you recall in looking at the budget I placed twenty five thousand dollars in a line item for new equipment this year. We haven't purchased cruisers in a couple of years and we do need to rotate that periodically. Having said that we were not in totality, we did not have our plans finalized, and they did change the date for ordering. We will be coming to council for something but it may be a little different than what we had originally planned on. I don't want to say anymore, because it might be a big cost savings to us. It may be a pleasant surprise. Something like maybe up to four or five thousand dollars. The only other this is two weeks from today, if you folks are bored in the middle of the day, switch on the TV and watch the Boston marathon. Maybe you will see me running amongst the twenty thousand others running.
LAW DIRECTOR - Will you be finished in time that night so that we can make an announcement or will you still be out there running.
POLICE CHIEF - I'll let you know.
FIRE CHIEF'S REPORT
FIRE CHIEF - One item to report on, at the previous meeting I had mentioned that we were waiting to hear back from FEMA on the federal grants. On a good note we did hear back from them and we will be receiving $76,950 from the FEMA grant to replace the life paks that we had spoken about. Our share of that will be approximately $4,000.
COUNCIL PRESIDENT STOCZ - Well done.
April 4, 2011
FIRE CHIEF - As much as I would like to take all the credit for that, it is the guys I have surrounding me. The individuals who have done the work on this, the workhorses that we owe our thanks to, are firefighter paramedic Todd Price who diligently worked on this throughout the year, and Captain Dave Rea. The two of them are the reason we got this.
CAROLYN SPARHAWK - I would just like to ask, I haven't seen any Cortland police reports in the police blotter. Are we still putting them in the Tribune?
MAYOR - We don't do it. They come and interview us and they just don't come out here.
COUNCIL PRESIDENT STOCZ - On occasion we get that same request
JOHN FERRIS - What is the anticipation of how many people are coming to this soap box derby based on their past performance.
MAYOR - They were a little iffy on it. They talked about forty or fifty participants and their families and their grandparents, so we are up to like two hundred. Beyond that they really don't know.
JOHN FERRIS - I used to enjoy going to that.
COUNCILMAN WOOFTER - I hope they have a lot of people because it is good for the City. Currently they have thirty five people signed up at this point but it is early yet. They are going to do more publicity for it and it is the Youngstown regional soap box derby and in the past they have had it in Youngstown. The roads are in such bad repair that…
JOHN FERRIS - They didn't give any idea how many people they usually get in Youngstown.
COUNCILMAN WOOFTER - I didn't actually ask that question so I really don't know. It will be a couple of hundred people.
MAYOR - Two or three hundred. I think that is probably what we will get here. It depends on the publicity and other things that are going on in town. It is the week before street fair.
COUNCILMAN WOOFTER - It is going to be great for local business for sure. It is a good thing.
JOHN FERRIS - Another question, down here at the trailer park that had that well problem and that. Are we providing water to them, are they tapped into our City water?
MAYOR - They are now tapped in to the City water. They had an agreement with the City through the county when we extended that line down to the corner, that any property owners along there could hook up without annexation.
JOHN FERRIS - It is hooked up now?
April 4, 2011
MAYOR - They are hooked up now.
COUNCILMAN WOOFTER - They had to pay for that. It was around twenty thousand bucks.
JOHN FERRIS - And they have a monthly bill just the same as anyone else.
MAYOR - Well now it isn't the same as anyone else, it is outside the City so it is one and a half times.
FINANCE DIRECTOR - Yes
JOHN FERRIS - What about annexation?
MAYOR - Don may be discussing some advantages to that because they have been paying a very large sewer bill for the last several years. Five years that they have been hooked up to the sewer. This will be a big bill for them so they may choose to try to annex to cut the cost some. I would hope so but I don't know.
COUNCILMAN WOOFTER - In the process of discussing the logo, before it is released in any way we need to trademark it so that we have control over the logo and how it is used. Then if anyone wants to use the logo they should come to the City and fill out an application for it and we would have guidelines of how it can be used. Specific instructions on it, and not be altering, and how it can be reproduced. This represents the City. This is our first ever logo that we have ever had. The City is going to be using it in different ways, whether it is on letterhead or in the form of a decal on a truck or whatever. We don't want to see it defaced. So we need to have complete control over it before it gets out to the general public and that possibility can happen. Included in your packets was a sample that I think the Mayor and Donna had come up with.
MAYOR - We found that on the internet. We came across maybe forty or fifty different documents. This one was fairly simple, succinct, and it gives us the controls we need. The next step would be I suppose a resolution Patrick is that right.
LAW DIRECTOR - Yes
MAYOR - We can just put together a resolution saying here is the process.
COUNCILMAN WOOFTER - And that was just a suggestion. Anybody can make whatever suggestions they want.
MAYOR - So if you want to submit changes to Donna or myself or ideas let us know. The other thing I asked Jim to look at was whether we could come up with black and white versions, small line drawings or something. I've got a feeling that when you shrink it way down it's not going to look that great so I would like to see some more work put into making sure that it looks good when it is shrunk that we
April 4, 2011
COUNCILMAN WOOFTER - Whatever you wish to do. Tracy originally developed that for us and would be more than happy to go back and make whatever changes.
MAYOR - I don't know that we need to change it but when it dissolves into a smaller form it at least needs to be controlled.
COUNCILMAN PIROS - I noticed that the City of Victoria did trademark it. Now if you do a resolution should we go through the process of actually getting the trademark?
COUNCILMAN WOOFTER - I would highly recommend that. That is how we would have control over it isn't it Patrick.
LAW DIRECTOR - We will put a line in the resolution to that effect, that we will get the trademark.
COUNCILWOMAN PETROSKY - How long and what is the cost? How long will it take to get a trademark?
LAW DIRECTOR - The time would be a number of months and cost would be filing fees, less than five hundred dollars.
COUNCILWOMAN PETROSKY - If you want to wait until it is trademarked we're not going to be able to use it.
COUNCILMAN WOOFTER - If you are worried about the website I think we have already passed that, we are OK with that, but before it gets out to anything else, before it goes helter skelter in eighty nine different directions. We want to have some control over it.
COUNCILMAN PIROS - So the resolution will set the process and the trademark will come after.
FLO HUTTON - If you put it on the website how are you going to keep people from copying it from your website.
COUNCILMAN WOOFTER - It will be in the process of being trademarked.
LAW DIRECTOR - As long as you have the application in I think you have control over it
COUNCILMAN WOOFTER - So then we have a legal means of going back to those people and saying you didn't obtain permission for this.
FLO HUTTON - They have to come before council to get permission
COUNCILMAN WOOFTER - No. But they would have to fill out an application with the City.
April 4, 2011
MAYOR - We don't have a procedure for approving it at this time but it could be done by a number of different mechanisms.
COUNCILMAN WOOFTER - That is all to be determined.
A motion for executive session to discuss litigation to include the mayor, finance director and police chief was made by Councilman Linville and seconded by Councilman Piros. ROLL CALL - Piros, aye; Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye; Petrosky, aye. MOTION PASSED
The meeting was moved to executive session at 7:29 p.m. and re-convened at 7:34 p.m.
A motion to adjourn the meeting was made by Councilman Piros and seconded by Councilman Woofter. ROLL CALL - Stocz, aye; Sweeney, absent; Tackett, absent; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye. MOTION PASSED
The meeting was adjourned at 7:35 p.m.
CLERK OF COUNCIL PRESIDENT OF COUNCIL