The Council of the City of Cortland met in regular session on Tuesday, Jan. 18, 2011 at 7:00 p.m. with Council President Stocz presiding.Members of Council present were Dennis Linville, Deidre Petrosky, Kevin Piros, Diana Sweeney, Terry Tackett and James Woofter.Also present at the meeting were, Mayor Moll, Law Director Wilson, Service Director Wittman, Finance Director Moyer and Police Chief Mink

 

A motion to approve council minutes from the Dec. 20, 2010 meeting was made by Councilman Woofter and seconded by Councilman Linville.ROLL CALL -Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, Tackett, aye.MOTION PASSED

 

A motion to approve council minutes from the Jan. 3, 2011 meeting was made by Councilman Piros and seconded by Councilman Woofter.ROLL CALL -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.MOTION PASSED

 

RESOLUTION R-03-11 -a resolution authorizing the Mayor of the City of Cortland, Ohio to place his signature on the final plat for the minor subdivision known as Cortland Courts Plat No. 2 was read and moved by Councilwoman Petrosky and seconded by Councilman Piros.

 

COUNCILWOMAN PETROSKY -I do have one question.I just want to double check.There is no one year probation because it is a minor subdivision?

 

SERVICE DIRECTOR -Correct.

 

ROLL CALL ON R-03-11 †† - Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye.RESOLUTION PASSED

 

RESOLUTION R-04-11 -a resolution authorizing the Clerk of Council of the City of Cortland to advertise for bids for the Stahl Estates storm sewer and water main improvement project was read and moved by Councilman Tackett and seconded by Councilwoman Petrosky.ROLL CALL -Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye.RESOLUTION PASSED

 

RESOLUTION R-05-11 -a resolution authorizing the Mayor to enter into a memorandum of understanding with the Trumbull County Metropolitan Park District was read and moved by Councilman Woofter and seconded by Councilwoman Petrosky.

 

MAYOR -I have just a couple of comments before we start the discussion.The county has already entered an agreement with the state to lease the property.The property is located maybe not, Don is it 100%in the city?

 

SERVICE DIRECTOR -Yes.

 

MAYOR -It is pretty much the land that surrounds our old sewage treatment plant down along the lake down to the cemetery which includes the trails.All that property and then up to 46.They have already leased that from the state on a 15 year lease.This document is just a framework to try and work with them on upcoming projects on a project by project basis.It is not committing us to spend any money at

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this point but obviously at some point someone is going to get something developed with that land or it will go back to the state.

 

COUNCILWOMAN SWEENEY -†† That is one of my questions.At this point I know we don't know what kind of money we are looking at.Even though the land maybe located in Cortland it is still a county park that we are referring to.

MAYOR -It is a county metro park and part of their system.

 

COUNCILWOMAN SWEENEY -Ok that being the case with the additional park lands that section 3 refers to, are we going to need more people in the service department?What is the percentage that we are going to be paying as far as the share of cost improvement that you saying is closer to route 46?How are we to know how much to anticipate and at least have a rough estimate going forward what it will cost the city residents in support of a Trumbull County Metro Park?

 

MAYOR -I think at this point that is unknowable until we can find what the projects are.

 

COUNCILMAN WOOFTER -†† And then we can vote on them.

 

MAYOR -Yes, project by project.

 

COUNCILMAN WOOFTER -I think we have the right to say aye or nay as far as the city is concerned.Is that correct?

 

MAYOR -Yes.

 

LAW DIRECTOR -Yes it says everything is subject to recommendation by the Parks Board and then approvalby this Board.

 

MAYOR -Without this document we really can't even start to talk about projects.We are talking about some things we could do down there.Maybe some ice skating and some improvement to the paths that are hiking paths that are down there now.The way it is structured the city would develop the park closest to 46 and the county would maintain and develop whatever is down by the lake.

 

COUNCILWOMAN SWEENEY -We did have some plans done, I know.

 

MAYOR -And they were rejected by the state park system. They didn't want us puttingball fields down there.They didn't want any kind of active recreation at all.When was that?Don found the maps.

 

SERVICE DIRECTOR -I found a 15 year comprehensive plan that was dated Sept. 1998.At that time the park ODNR did want to proceed with that plan and did not enter into a lease agreement because it was too active types of recreation.They didn't like the physical structures that were going to be in place as far as the ball fields and they were concerned about the long term upkeep.This time around

 

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they have approved a plan in concept that is more passive recreation.There will be sled hills and some roadways and parking lots and with the metro parks we could get funding opportunities.

 

COUNCILWOMAN SWEENEY -So what you are saying, it will not be as high maintenance as what the ball fields were.

 

MAYOR -Yes no way.That is one of the reasons we can't do that is because of the ongoing maintenance costs to the city.

 

COUNCILWOMAN SWEENEY -Yes and that was my concern because I know we are doing ball fields across the street from the old elementary and not seeing any plans for this proposal.My concern is how much is this going to cost the residents and are we at some point in the future be in over our heads?

 

SERVICE DIRECTOR -At this point this is loosely framed so we develop a working plan with the county metro parks.They could become fully funded here eventually in 10 years or so and we would have no participation or things could go this way where they have limited budget and resources and in which case the city would be doing a lot of the maintenance.At this point it would be mainly mowing and it would be mainly for winter activity.

 

MAYOR -One of the things we thought about when we started working with county parks was one of the things we want to do is put a boardwalk down by the lake.That is probably going to have to be done with some sort of grant money.Neither the county or the city is going to come up with the money to do that because it is extremely expensive to build a structure like that.The idea of having 250,000 residents in that pool to go for the grant vs. having 6,000 makes a big difference in how much money you can get for those type of projects. That is what we are hoping that they can use that to help develop that land.

 

COUNCILWOMAN SWEENEY -So Trumbull County can absorb most if not all of the future expenses.Ifwe are doing this for both summer and winter activities this will be year round and that is my question are we going to need more people in the service dept.

 

MAYOR -We have looked at what it will cost to keep the parking lots clear in the winter and how much more grass we are going to put in and how are we going to mow the grass.Do we have the equipment?Do we have the people to do that?At this point with our strategy with part time help we probably do.

 

COUNCILMAN WOOFTER -I would like to say one more thing.I think we need to look at the big picture and consider what overall good it would do for our community and the benefits that local businesses might have from this.The additional revenue that would come into the city.It takes money to make money.

 

COUNCILWOMAN SWEENEY -I am not disputing that but the money is going to be coming from taxpayers.If you have a downturn in the economy and a lot of people in the area are unemployed or loss

 

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of jobs in this area that we are experiencing, the elderly who may be still living here, you don't want to create a hardship for them either.It is really a fine line down the middle.

 

COUNCILMAN WOOFTER -Yes, I would say if it was happening right this instant, you are probably right.In a year or two hopefully the economy is going to turn around and we are going to be looking at a better picture here nation wide and not just here.That is what I like about this, we have the opportunity to vote project by project.

 

MAYOR -†† Probably almost all of this funding is going to come out of the parks fund from funds from the inheritance fund.

 

COUNCILMAN PIROS -So the only thing I see on this that has a dollar sign tied to it is section 7 which is the survey.

 

MAYOR -For the surveying we will be bringing in an ordinance and will come out of the parks fund.

 

COUNCILMAN PIROS -Ok.

 

SERVICE DIRECTOR -Just to further add, there is within section 17 the city can opt out of this agreement with 120 days notice.So if it does become unmanageable from a monetary standpoint we can walk away.The framework is setup whereby the metro parks is the signatory with ODNR, they are the primary responsible party.This being in our backyard we are going to assist the metro parks in the development through planning with the parks and recreation board and how to direct the improvements based on the previous plan that was submitted as well as monetary as it fits into our budget.

 

PRESIDENT STOCZ -It sounds like it is going to be controlled from the very beginning and of course the final decisions will be made by council and that is where the control comes in.I see this as a possible win win situation.

 

MAYOR -The other alternative is to develop it entirely by the city which we really didn't want to do.

 

ROLL CALL ON R-05-11 -Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye; Linville, aye; Petrosky, aye; Piros, aye.RESOLUTION PASSED

 

MAYOR'S REPORT

MAYOR -I really don't have a lot to report tonight.I welcome the students here this evening.They came to the right meeting, it is short.On the agenda you picked up there is an address for our website where you can get information about the meeting and what was on the resolutions that were passed this evening.You can look at the minutes from the last meeting in case you need some background to help you report.Other than that, I don't think I have anything else.

 

FINANCE DIRECTOR'S REPORT

FINANCE DIRECTOR -You all received the month end report for the end of the year.My annual financial report should be prepared and I will bring it to council for the next meeting.The auditors are

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going to be finished here for a while as of tomorrow.They will come back in April once the GAAP conversion has been completed.As they told us today everything else is done up to this point.

 

COUNCILMAN WOOFTER -Fran, what is that report we have , that questionnaire that we have to fill out.It is due Feb. something.

 

FINANCE DIRECTOR -The one from the auditor?That is just a standard report that they give to everyone every time there is an audit.If you have any information it gives you the opportunity to let them know.

 

COUNCILMAN WOOFTER -Is it mandatory that we fill it out and send it in or only if we have Ö

 

FINANCE DIRECTOR -Yes, they would like you to respond.

 

COUNCILMAN WOOFTER -Do you know the date of that?

 

FINANCE DIRECTOR -No I don't.

 

COUNCILMAN WOOFTER -That is all I wanted to know, I knew what it was.

 

LAW DIRECTOR -Donít worry that you are going to miss anything as law suits, they are going to send me a letter after they get all your letters and they are going to ask me to give them details and they will expect my response.

 

POLICE CHIEF'S REPORT

POLICE CHIEF -You received my two monthly reports and my yearly report. I have no verbal report other than to report that this is Jan. 17th, 18th, I don't know and I am stuck in this winter and I hate it more and more every year.I am getting by day by day.We are all here plugging away.I will entertain any questions, if there are any.

 

FIRE CHIEF'S REPORT

CAPT. REA -Wow that was such a good way to intro.You should have received your reports from the year end from the fire chief.I have nothing new.Beginning of a new year.

 

MAYOR -Calls are up 10%.

 

CAPTAIN REA - Yes, we had 137 calls last month and we are at 92 this month.

 

SERVICE DIRECTOR'S REPORT

SERVICE DIRECTOR -You received in your packet the month end report as well as the quarterly report.Next meeting I will have the year end report hi-lighting the projects that were completed this previous year.I have nothing else to add at this time unless there are any questions of council.

 

COUNCILMAN WOOFTER -Can you update the water tank?

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SERVICE DIRECTOR -They are finishing some of the electrical work and we are still on schedule to bring it on line in the spring.

 

COUNCILMAN WOOFTER - How many of those pressure reducers are in?

 

MAYOR -They have one in and two more to do.

 

COUNCILMAN WOOFTER -Is theone out front completed?

 

SERVICE DIRECTOR -I think they are waiting on the valve.I am sure they will do all those at the same time.They have completed the piping work up at the well field and they are waiting on the delivery of the building.

 

COUNCILMAN WOOFTER -Delivery of the building?They are doing something pre Ö

 

SERVICE DIRECTOR -There is a precast building that is going to house all the motor controls and chemicals.

 

COUNCILMAN WOOFTER -How big of a building is it?

 

SERVICE DIRECTOR -I am not sure.

 

MAYOR -Half the size of this room.It is going to have a separate room for chemicals.

 

SERVICE DIRECTOR - There is one room for each chemical and a room for the controls.

 

COUNCILMAN WOOFTER -Is that part of the budget for the well field.

 

SERVICE DIRECTOR -Yes.

 

COUNCILMAN WOOFTER -So that was already figured in.

 

SERVICE DIRECTOR -Yes it was part of the contract.

 

COUNCILMAN WOOFTER -†† Are they going to put a paved road in back to that or just a gravel drive or what is it going to be?

 

SERVICE DIRECTOR- The building is going to be out front by the roadway and that will be paved and there is just going to be a turn around.The access to the well is going to be what is there now.

 

COUNCILMAN WOOFTER -Do we fence that in?

 

SERVICE DIRECTOR -It will be, yes.

 

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COUNCILMAN WOOFTER -Just the well part?

 

SERVICE DIRECTOR -Yes.The building will not.

 

MAYOR - Just like the buildings down at Willow Park.

 

COMMITTEE REPORTS

COUNCILWOMAN PETROSKY -The Communications Committee met prior to this meeting and we reviewed two bids for updating our website. There were a lot of questions and we are going to meet prior to our next meeting at 6:00 p.m.

 

COUNCILMAN WOOFTER -Dee Dee, may I ask you who the bids came from?

 

COUNCILWOMAN PETROSKY†† - ††Sure we sent bid requests to cboss and Civic Plus.The reason we sent them to those two entities is because they offer websites in module format so you are not paying for each individual item.We get a whole package of stuff for a set price.This would be the mosteconomical way that we found to do this.

 

COUNCILMAN WOOFTER -Do you have some kind of idea when the change might happen.

 

COUNCILWOMAN PETROSKY -It is not going to be for a while.Our current website is functioning, not great but it is functioning.Like I said the quotes that we got were pretty lengthy and detailed.We need to get some questions answered.After we actually make a decision on which vendor we want to go with it will be around six weeks after that.

 

COUNCILMAN WOOFTER -This year though?

 

MAYOR -Yes, the later part of this year.

 

PRESIDENT STOCZ -We have a representative from the Lions Club to discuss the
Street Fair.

 

JOHN DAVID -We are here tonight to bring up the street fair dates for this year to city council.Setup will be Wed. June 22 and the street fair dates will be June 23, 24, and 25th.Cleanup will be Sunday morning, June 26th.†† The theme thisyear is the Pirate and Princess Jamboree.Don't ask me where they got it from.Another thing I would like to bring to city council's attention is over the past 30 years that I have been chairman of the street fair committee and it is like passing the gavel so to speak.†† I think I have put in enough time with over 30 years of service to the Lions Club and to the Street Fair and I have decided to pass the gavel on and let a new chairman take over.I will probably be a consultant to Basil Jarett who has very nicely decided he wanted to get into a lot of hot water by being chairman.Also I wanted to let the service director know that we will probably be sending letters out for the streets that we need to have for the street fair.We want to let Chief Mink know that we will be sending letters out to the police and fire depts. regarding the security of the street fair.Many years ago I always approached

 

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city council prior to the street fair and I sort of gotten away from that.I just wanted to bring it back and maybe starting to do it again. Just to let council know the dates, theme and the people who are in charge.

Basil Jaret will be leaving his phone number so any calls can be directed to him.Any calls regarding the street setup will be going to Bill Lauther who is in charge of street set ups and his number is 330-637-3123 and our electrician will be the same, Carl Davis.Chief Mink, do you know what the rates are going to be for the patrolmen?

 

CHIEF MINK -I don't know.I don'tanticipate any change but I am not sure.

 

JOHN DAVID -If there are any questions they be addressed to me, Basil or our secretary Betty Robbins.

 

COUNCILWOMAN PETROSKY -Thank you for your 30 years of service.

 

CLERK OF COUNCIL ††We get a lot of calls when it gets closer to the fair and who should be direct those calls to?

 

BETTY ROBBINS -They can call my number 330-638-7649.

 

CLERK OF COUNCIL -We usually do give your number but I just wanted to make sure.

 

MAYOR -†† We did get a letter from Valley Extreme about using the park and they do have a game the day of the parade until 3:15, just heads up.Don't plan anything in that parking lot area until after that time because it will be full of cars.

 

BASIL JARET -My home phone is 330-637-7489 and my cell is 330-219-6115.

 

PRESIDENT STOCZ -Anyone in the audience with questions of council?

 

A motion to adjourn the meeting was made by Councilman Piros and seconded by Councilman Woofter.ROLL CALL -Linville, aye; Petrosky, aye; Piros, aye; Stocz, aye; Sweeney, aye; Tackett, aye; Woofter, aye.MOTION PASSED

 

Meeting adjourned at 7:30 p.m.

 

 

 

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††††††††††† CLERK OF COUNCIL†††††††††††††††††††††††††††††††† PRESIDENT OF COUNCIL